Hybrid Executive Assistant

Our client is currently seeking a Executive Assistant to Leadership

The position reports to the VP, Corporate Affairs & Community Involvement and President. This position will require solid writing and analytical skills, and knowledge of accounting business practices in SAP.

Responsibilities include :

• Coordinating general office functions and providing multifaceted support to the VP, Corporate Affairs & Community Involvement, President.
• Maintaining a complex calendar on a daily basis.
• Handling general SAP and ELM administrative work.
• Providing support to the CACI Consultants in processing and managing Corporate Contributions in SAP; Generate Voucher Checks and complete Due Diligence Checklists and Check Distribution.
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature.
• Determining appropriate course of action, referral, or response.
• Supporting other CACI team members with planning activities for corporate-wide campaigns, Event Sponsorships, Special Events Calendar, etc.

Serve as CACI Liaison with community partners and non-profit organizations; possibly attend some community events.

• Interacting frequently with executives, other stakeholders, and high-profile external visitors; providing high quality service and support.
• Performing various general office duties involving record and file maintenance (electronic and hard copy), travel arrangements and expense reporting, scheduling meetings and conference calls, mail distribution, receiving and directing visitors and telephone reception.
• Preparing correspondence and presentations.
• Developing and maintaining databases and spreadsheets.
• Using excellent communication skills with good judgment.
• Anticipating needs and delivering results consistently.
• Demonstrating a solid commitment to all aspects of safety including maintaining a safe workplace for coworkers.

Qualifications :

• High school diploma or GED required.
• Minimum 10 years work experience required. Previous experience providing support to a senior executive preferred.
• Must pass company Support and Administrative Selection System (SASS) test.
• Proficient in Microsoft Office applications (Outlook, Word, Excel and PowerPoint). SAP experience required.
• Strong internet research skills required.
• Strong verbal and written communication skills required.
• Graphic design, marketing communications experience preferred.
• Experience in SAP for corporate check processing, expense reporting, time reporting and Concur travel system is preferred.
• Excellent customer service skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to independently prioritize workloads, meet deadlines and work in pressure situations.
• Demonstrate a questioning attitude to continue to learn, produce results, and strengthen existing relationships.
• Model active learning through continuing to develop breadth of knowledge, skills, and perspective.
• Must have the ability to lead by example.
• Must have the ability to deliver quality, accurate work within established deadlines.
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including all levels of employees, Trustees, customers and external partners.
• Exceptional teamwork skills.
• Ability to work in a fast-paced environment, yet maintain a continued focus on the details required to perform the essential functions of the job.
• Proven ability to handle a high degree of confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response.
• Ability to effectively build relationships and maintain positive interactions with all levels of employees.
• Ability to work independently on special assignments as directed by management.
• Ability to make recommendations for process improvements, as necessary.
30+ days ago