Position Summary
The Payroll Operations Manager (POM) is responsible for the operations of the Payroll Shared Service Center related to the service provided to assigned partner colleges.
The POM provides advanced payroll and system knowledge to the payroll staff and the partner colleges. The POM leads the payroll staff for their assigned colleges providing direction and guidance in all areas of payroll.
The POM must apply independent judgment and actions, acting in the best interests of the College, Human Resources, and Finance.
The POM leads continuous process improvement efforts focusing on quality and efficiency. The POM must establish rapport with other employees to maintain an atmosphere of teamwork in carrying out the goals and objectives of the office.
This position reports to the Director of Payroll.
Pay, Benefits & Work Schedule
Position Salary Range : $73,539 / year - $106,632 / year
The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations.
Typically, new hire starts no higher than $81,812 / year based on Bellevue College Exempt salary schedule.
We offer comprehensive compensation package with salary and benefits as the main components. Generous is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents;
choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.
The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.
About The College
Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community.
Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students.
The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness;
and acting as a catalyst and collaborator for a vibrant region.
We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our , diversity, equity and pluralism are promoted and fostered in all aspects of college life.
By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.
For more information, visit .
About the Department
The Payroll Department processes and manages complex transactions ensuring all employees are paid in an accurate, timely, and cost efficient manner in compliance with College policies and governmental regulations.
Provides information and consultative solutions to employees and administrators to solve urgent problems today and advance college goals and objectives.
Essential Functions
Manage payroll activities for the colleges
- Manage and guarantee disbursement of semi-monthly payroll including garnishments, benefits, and taxes for the employees of Bellevue College, Everett Community College, Skagit
- Valley College, and Whatcom Community College consistent with federal and state wage and hour laws.
- Provide training and necessary support in coordinating payroll and time reporting systems.
- Provide training in ctcLink reporting for payroll staff.
- Provide the necessary reports ctcLink for payroll staff.
- Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts.
- Resolve issues and answer payroll-related questions.
- Work effectively with other agencies or groups necessary to accomplish the goals and deliver the services of the department.
Such as Department of Retirement Systems (DRS),
Department of Labor and Industries (L&I), Health Care Authority (HCA), Internal Revenue Service (IRS), and Washington State Board of Community and Technical Colleges (SBCTC)
Reconcile the payroll and manage the balancing of payroll account
- Identify and troubleshoot the issues with semi-monthly balancing.
- Balance Health Care Authority (HCA) and Department of Retirement Systems (DRS) accounts. Provide the necessary support and training to payroll staff in processing the changes for these accounts.
- Review and analyze the payroll activities to implement changes leading to best- practice operations.
- Manage Shared Leave Balance program and provide necessary training to payroll staff with applying this benefit.
Supervise payroll employees
- Supervise payroll coordinators, hourly and student employees.
- Maintain payroll staff by recruiting, selecting, orienting, and training and disciplining.
Maintain professional and technical knowledge
- Attend the training sessions for ctcLink and Department of Retirement Systems.
- Assist with payroll staff setup and training for all new payroll staff.
- Attend all college-required trainings.
- Perform other duties as assigned.
Minimum Qualifications
- Bachelor s degree in Accounting, Business Administration, or a closely related fields OR and equivalent combination of education and experience.
- Minimum one (1) year Payroll operations experience.
- Minimum two (2) years management and supervisory experience.
- Minimum one (1) year experience working with ctcLink system within WA SBCTC.
- Demonstrate advanced knowledge of payroll processing.
- Demonstrate effective communication skills with individuals and groups, both verbal and in written form.
- Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Demonstrate experience working in a collaborative team environment with diverse employees and student / customer groups.
Preferred Qualifications
- Working experience within the Washington State Community / Technical College system.
- Working experience in Department of Retirement System (DRS).
- Working experience in Payroll reconciliation accounts with the Department of Retirement System, Health Care Authority, Internal Revenue Service.
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