Office coordinator

Office Coordinator

The Office Coordinator performs general office coordination and assists with day-to-day operations. Coordinates various office support services, including purchasing and facilities management.

May participate in interdepartmental projects and coordinate with other departments; Would also work closely with the office team duties will include, recording monetary transactions, and / or issue receipts for funds received, performing administrative tasks such as answering phones, data entry, HR Duties support, between others.

Shift and Schedule

• Full-time
• Monday- Friday
• 7 : 30AM - finished
• Flexibility to work overtime and weekends as needed is required

Coverage

The candidate hired in this position will be supporting the Dubuque, IA Branch primarily and backing up Cedar Rapids, IA, and, will need to be open to travel to Dubuque, IA potentially twice a month or more if needed.

Responsibilities :

• With moderate supervision, supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines.
• Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
• Establishes and maintains record keeping and filing systems.
• Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group.
• Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Completes expense reports and handles reconciliation of receipts for a designated work group.
• Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail.
• Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
• Execute cashiering functions for both branches as necessary.
• Orientations as well as other HR duties based on business needs.
• Performs other duties as assigned.

Total Rewards

• $19 per hour
• Benefits, subject to eligibility : Medical, Dental, Vision, Disability, Paid Time Off (including vacation and sick time), k with company match, Tuition Reimbursement, and Mileage Reimbursement

Requirements

• High school diploma or general equivalency diploma preferred (GED)
• 2 years of general office experience
• 2 years Microsoft Office
30+ days ago