Job Description
Administrative Office Assistant 1
POSITION SUMMARY
The primary purpose of this position is to provide exceptional support to production, sales department, and other office functions by effectively providing information, running reports, answering questions, answering the phones and any other administrative or clerical duties.
As this is a front line internal and external service position, pleasant and helpful professional demeanor is critical.
MUST BE BILINGUAL FLUENT SPANISH AND ENGLISH
DUTIES AND RESPONSIBILITIES
ESSENTIAL FUNCTIONS
- Proof new accounts, addition of items or changes to existing accounts.
- Process and track price increases.
- Place, track and report linen purchases.
- Monitor stock and order OR Sterile Packs.
- Complete daily production stats.
- Create, check and process weekly invoices.
- Monitor stock and order office supplies.
- File training documentation
- Dedication to special projects.
- Follow office procedures, guidelines and projects as directed by the Corporate Office.
- Any other duties as assigned or deemed necessary.
QUALIFICATIONS
- The ability to perform the essential functions of the job, with or without an accommodation.
- At least 2 years administrative experience
- Solid working knowledge of Microsoft office applications
- Consistently pleasant phone demeanor and customer service reaction
- Previous work experience in a fast paced environment with constantly changing priorities
- Since this position handles a number of different duties, the incumbent must be comfortable and able to be proficient at switching tasks frequently.
- High School Education or GED
DECISION MAKING ACCOUNTABILITY
List routine decisions the incumbent should make autonomously)
- Daily prioritization of routine work
- Where to direct phone calls
List decisions that the incumbent should seek approval prior to making)
Exceptions to existing policy or procedures
WORKING CONDITIONS
Typical of an office environment
The following physical requirements are necessary to perform the essential functions of this position :
- Frequent standing and walking during working hours.
- Frequent sitting, bending, stooping
- May sit at computer for extended periods of time
- Must be able to answer the phone and provide information
Monday - Friday 8 : 00 am - 4 : 30 pm
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