Payroll Specialist I or II

Payroll Specialist

The City of Louisville is searching for a reliable, detail oriented and motivated professional to apply for our Payroll Specialist position.

This position works under the direction of the Deputy Finance Director, the Payroll Specialist position is responsible for timely, accurate, and complete processing of bi-weekly payroll for approximately 450 full- and part-time employees. The position needs to have a deep understanding and knowledge of City of Louisville Personnel Guidelines and the ability to interpret and maintain proper reporting as required by the Internal Revenue Service. Reliability, confidentiality and discretion are of the utmost importance in this role. Work is performed with efficiency and accuracy with minimal oversight and monitoring by the supervisor. The selected candidate will engage in independent decision-making within established policies, procedures, guidelines, rules, and regulations. Work assignments are typically received orally but may also be in writing. Work is evaluated through observation, conferences, reports, periodic inspection, and for results obtained. Salary is based on qualifications based on requirements listed below for :

Payroll Specialist I- $58,760 to $79,331

Payroll Specialist II - $64,646 to $87,276

Notifications will be through email. Please keep an eye on your email during the hiring period.

Examples of Duties

Essential job duties include :

• Process bi-weekly payroll including : auditing timesheets for accurate hourly reporting (reviewing for existence and completeness); posting to individual earnings records and the general ledger, processing garnishments and loans; and printing and distributing payroll advices and checks
• Regularly prepare complex payroll analysis and reports
• Calculate and remit income tax payments in accordance with Federal and State regulations each pay period
• Remain apprised of Federal and State income tax regulations, including changes in these regulations and reporting requirements
• Interpret Internal Revenue Code as applicable to City of Louisville policies
• Prepare and file IRS form 941s and state unemployment reports quarterly and W2s annually
• Reconcile payroll deductions to third-party benefit providers' invoices every month
• Reconcile HSA and Flex spending accounts determine and prepare payments
• Prepare payroll-related schedules and analysis for annual workers' compensation audit
• Remain up-to-date on City of Louisville Personnel Guidelines and coordinate with employees and supervisors to ensure that time recorded on timesheets is in accordance with outlined policies
• Audit amounts and account allocations as presented in journals generated by bi-weekly payroll processing
• Record and process journal entries to maintain proper balances in payroll-related accounts and other accounts as necessary
• Act as lead contact for payroll inquiries from external auditors at year-end
• Prepare audit schedules, workpapers, and reconciliations pertaining to payroll
• Coordinate funding for payroll and insurance payments by ACH; determine amount of transfers and provide proper and accurate documentation for approval
• Act as a Primary Backup for the Accounts Payable Technician
• Cross-train in various other Finance Department functions, as needed
• Communicate and assist end-users on payroll protocols and use of the payroll system, including : answering payroll processing inquiries, referring policy-related questions to Human Resources, training employees on the automated payroll system
• Develop the salaries and benefits projections for budget development
• Collaborate with Human Resources on personnel action requests
• Other duties as assigned

General Qualifications

Education, Training, and Experience :

Knowledge, Skills, and Abilities :

Additional Information

Special License, Registration, or Certificate Required : None

Other Requirements :

Physical Requirements of the Job :

While performing the duties of this job, the employee is regularly required to sit; use hands, fingers, handle, or feel objects, tools, or controls; and read, speak, or hear. The employee is occasionally required to walk and reach with hands and arms. The employee may occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment :

The work is performed indoors in a controlled office environment. The noise level in the work environment is usually low to moderate.

Workers' Compensation Classification : 8810

FLSA Status : Non-exempt

Equal Opportunity Employer :

The City of Louisville offers Equal Opportunity for employment and advancement to all qualified applicants and employees. It is the City's policy not to discriminate on the basis of race, religion, creed, sex, age, national origin, ancestry or disability unless related to a bona fide occupation qualification. This policy applies to all aspects of employment and the provision of the municipal services. The Human Resources Manager has been designated as the compliance coordinator for persons with disability seeking employment and will provide reasonable accommodations for testing and employment to qualified applicants.