City Council Assistant

JOB DESCRIPTION

Posting open until filled

General Description and Classification Standards Provides administrative and clerical support to the Atlanta City Council.

• Duties include, but are not limited to : ensuring that the council members are kept apprised of City Council activities;
• scheduling appointments and coordinating meetings; preparing and disseminating routine correspondence, documents and reports;

assisting citizens, officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors.

Supervision Received Works under minimal supervision; can set own work sequence and pace within process / department limitations.

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

May perform other duties as assigned. Plans and executes assigned administrative projects for the Council President. Researches, prepares, proofreads and edits reports, documents and other materials.

Maintains Council President's calendar, schedules meetings, appointments, speaking engagements and conferences. Makes travel arrangements.

Investigates a variety of problems, complaints, concerns and other issues at the request of the Council President; represents the Council President as requested.

Responds to questions, complaints and requests for information by telephone, in person, or by mail from the public, employees, elected and other city officials.

Answers the telephone; screen calls and provides information. Meets and greets visitors and / or directs visitors to appropriate person.

Decision Making Uses independent judgment and discretion in the handling of emergency situations.

Leadership Provided None. May oversee temporary or contract workers as needed.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully.

It is not an exhaustive list. Knowledge of records management, secretarial and office practices. Skill in effectively communicating and interacting with elected officials, employees, members of the general public and other groups involved in the activities of the City, both orally and in writing.

Ability to assemble information and make written reports and documents in a concise, clear and effective manner and ability to type 50 WPM.

QUALIFICATIONS

Minimum Qualifications Education and Experience Associate's degree in secretarial science, business or public administration or a related field.

1-3 years of experience as an administrative assistant or executive secretary required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.

Preferred Education & Experience Associate's degree in secretarial science, business or public administration or a related field and 3-5 years of experience as an administrative assistant or executive secretary preferred.

Licensures and Certifications None required.

Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully.

Typical environmental conditions associated with job.