Records Analyst

The City of Pearland, TX is seeking a full-time Records Analyst to lead and improve aspects of the day-to-day operations of our City Secretary Office.

Are you a dynamic and caring leader? Are you data-driven? Are you results-oriented? Could you excel in a fast-paced environment?

If so, you may be perfect for this position!

The full-time Records Analyst earns a competitive salary of $21.19 - $22.94 / hour, based on qualifications.

Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents.

We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2 : 1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave , and an active wellness program focusing on physical, mental, and financial health.

ABOUT THE CITY OF PEARLAND

The City of Pearland has received a Top Workplaces of 2023 USA award from Energage , a leading research firm that specializes in employee engagement and workplace culture each year across the United States.

The City of Pearland has also been recognized as a Top Workplace in the Houston Metro Area 2023 by The Houston Chronicle .

Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods , and superb quality of life .

Ranked among the top ten safest cities in Texas , Pearland residents know their families are safe and secure in the community and surrounding areas.

Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer, including professional sports, world-class cultural amenities, and recreation .

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels.

We have created a culture of continuous learning that encourages and supports employee development and growth . Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS A RECORDS ANALYST

Job Summary

The purpose of this class within the organization is to manage and oversee records management activities in compliance with statutory regulation and legal requirements, specifically related to the Texas Local Government Records Act, Open Meeting Act, and the Texas Public Information Act.

This role develops and implements procedures to ensure proper record retention and adherence to applicable policies and laws.

Responsibilities include coordinating with the Records Manager and Deputy City Secretary, maintaining retention schedules, and ensuring compliance with local, state, and federal regulations.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

Essential Functions

• Provides training and education for compliance with CSO programs policies, procedures, relevant laws and regulations, and best practices, including various records information management work procedures and records center archive processes.
• Research, review, and analyze City records as requested by City staff, the public, and other public entities.
• Assists the public with policies and procedures in accordance with related statutory process requirements.
• Retains and applies specific knowledge in all areas of the City Secretary's Office, including but not limited to the Texas Public Information Act, Texas Open Meetings Act, Texas Election Law, Code of Ethics, and records management.
• Assists in developing, revising, and implementing standard operating procedures for departments, including creating procedures for storing both electronic and paper records, and recommends improvements where necessary.
• Able to organize and manage own workload, work with minimal supervision, and balance multiple projects.
• Responsible for determining and assigning a classification to all records in accordance with City adopted retention schedules and all applicable legal statutes and standards.

For detailed additional information about this position, please review the attached job description.

Requirements

Minimum Education and Experience Requirements :

• Requires an Associate's degree or comparable experience.
• Requires three (3) years of records and file room management experience, including two (2) years of automated records management system experience.
• Requires experience with office software such as Microsoft Word, PowerPoint, and Excel.
• Requires knowledge of the requirements of the Texas Public Information Act, Texas Open Meetings Act, and Texas State Library & Archives Commission Local Retention Schedules.
• Municipal experience is preferred.

Special Certifications and Licenses :

• Valid Texas Driver License
• Texas Notary Commission, or must be eligible to become a Texas notary

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