Administrative Assistant

Wine Enthusiast Companies is a Certified B Corporation and the ultimate source of innovation and information around wine.

Founded in 1979 by Adam and Sybil Strum, the company is composed of Wine Enthusiast Commerce and Wine Enthusiast Media .

Embodying the commerce side, the Wine Enthusiast Shop provides premium wine-lifestyle products, reaching millions of consumers globally via direct mail, an e-commerce site, and a business-to-business division.

Representing the media side, Wine Enthusiast magazine is an award-winning print publication and online resource that showcases wine news, food trends, and more than 25,000 ratings and reviews annually.

By the end of 2023, WineEnthusiast.com reached 4.5 million monthly pageviews and is the industry leader with the most traffic of any wine media website.

Wine Enthusiast events include the annual premier Wine Star Awards gala. Together, Wine Enthusiast Companies is the indisputable hub for everything wine. We bring wine to life.

Wine Express is the exclusive wine-shop partner of Wine Enthusiast, featuring curated selections from around the globe. WineExpress.

com is a wine retail site that offers customers quality wines at value prices.

Administrative Assistant

Wine Enthusiast Companies, the leading provider of ratings, reviews and product innovations for the wine lifestyle is seeking a full-time in office professional to manage our headquarters in Valhalla, NY and key executive affiliations and communications.

Required Skills :

• Proactive self-starter with a dynamic and outgoing personality, possessing high energy and a drive for excellence.
• Advanced proficiency in Google Workspace and Gmail, demonstrating adept technical skills.
• Previous experience beyond entry-level roles preferred; seeks a position to further develop professional expertise.
• Resides locally and available onsite on Wednesdays and an additional weekday as required.

Responsibilities :

• Company Town Halls - Be the main point of contact for Company Town Halls. These events are held both virtually and on-site and serve to provide important company-wide information and facilitate social interaction.
• Weekly Group & Executive Lunches - These gatherings, held on-site, are crucial for fostering interaction among employees and managers and enhancing our unique company culture.

Coordinate with Catering for occasional Client lunches.

• Community Support and Charitable Giving - Manage communications for partnerships formed through the Wine Enthusiast Foundation and handle donation requests for fundraising events in our local community and among our network of friends and family.
• Professional Organizations - Assist in scheduling meetings, conferences, retreats, and travel for YPO and the Committee of 200 for the Family.
• Office Supplies - Manage accounts for coffee, water, paper, and postage machines. Handle purchasing of kitchen and office supplies and ensure the Front Desk is well-maintained.
• Executive Support - Available to create itineraries, conduct internet research, and provide general administrative assistance.
• Other various duties and task assigned by manager.

Education : Bachelor's Degree

Bachelor's Degree

Location :

Position offers hybrid onsite work at our Valhalla, NY headquarters, with REQUIRED attendance on Monday thru Thursday with remote work on Fridays.

Wine Enthusiast was born from a passion to bring a fine wine experience to the everyday. Our love for wine goes beyond the bottle.

We value family and community. We believe wine is a conduit that brings people together and that every pour brings celebration to life’s moments, big and small.

We’re a family-owned business with a big heart, led and run by wine lovers working together to create new and better ways for you to explore and enjoy the exciting world of wine.

Our Core Values : PASSION

PASSION

We’re not just a company; we’re a community. Our job is to enhance the lives of others, making the wine industry and all its offerings accessible and enjoyable.

Delighting and educating our consumers is at the core of everything we do.

COLLABORATION

We believe in the power of working together, sharing ideas, and leveraging our collective talents to achieve our goals. We mentor those we lead and surround ourselves with people who drive us to do more than our personal best.

INNOVATION

We values those who think outside the box to elevate the company. We celebrate change, appreciating that a nimble culture attracts talent and motivates team members to push the envelope and build our business for the future.

TRANSPARENCY

Communication and integrity are the cornerstones of our relationships with each other and our customers. We speak openly about our achievements and challenges, with the goal of helping each other grow.

EMPATHY

We support our employees with patience and understanding, recognizing that work hours represent a substantial percentage of one’s time.

We encourage a diverse mindset that helps us better reflect the evolving wine culture.

We recognize that our business is not just about numbers, but also about people. As a family business, we honor the importance of our employees’ home lives.

We encourage fun, discovery, adventure and health for our teams.

At Wine Enthusiast, we are committed to fostering a diverse, equitable, and inclusive workplace.

We believe that diversity of thought, background, and experience enhances creativity, innovation, and problem-solving. We are an Equal Opportunity Employer (EOE) and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.

Our commitment to diversity and inclusion extends beyond compliance; it's integral to our culture. We actively support employees from all backgrounds and experiences, and we value the unique perspectives they bring to our organization.

As part of our commitment to fair hiring practices, we have adopted "ban the box" policies to provide individuals with criminal records a fair chance at employment.

We consider all applicants on their merits and qualifications, considering their ability to perform the job.

We recognize the importance of supporting underrepresented communities, including individuals with disabilities. If you require accommodations during the application or interview process, please let us know, and we will provide reasonable assistance to ensure a fair and equitable opportunity.

Additionally, we are dedicated to supporting local communities where we operate. We believe that a strong local presence fosters economic growth and strengthens the social fabric.

We actively engage in initiatives to give back and make a positive impact.

We invite you to join us in our journey toward a more inclusive and diverse workplace. Your unique background and experiences can contribute to our shared success.

If you share our values and are excited about the opportunity to work in an environment that promotes diversity, equity, and inclusion, we encourage you to apply for this position.

Wine Enthusiast is an EOE and strives to build a diverse and inclusive team. We encourage applications from candidates of all backgrounds, abilities, and experiences.