Our client, a women's health organization, is seeking a Temp Department Coordinator to support their team through early next year.
Rate : $28-30 / hour
Weekly commitment : 20 hours (excluding holidays and winter break)
Office Policy : 4 days / week (M-TH) with a 5-hour shift (10a-3p), coming onsite to NYC office only on Weds.
Timeframe : From ASAP-Jan 10, 2025
Responsibilities :
- Invoice and Payment Processing
- Task : Submit and process all Communications Department invoices and related financial documentation, including Payment Request Forms (PRFs), Budget Reclasses, Actuals, and Company Card Expense Reports.
- Deliverables :
- Ensure all payment requests and financial documentation are submitted and processed without delay.
- Provide confirmation of completed submissions to the Senior Manager, Communications Operations
- Performance Standard : 100% timely processing of all relevant financial documents by December 20, 2024.
2. Vendor and Consultant Contract Management
- Task : Manage the full lifecycle of Communications Department contracts with external vendors and consultants, from drafting to execution.
- Deliverables :
- Draft, review, and finalize contracts, ensuring compliance with the org's policies.
- Coordinate with relevant internal teams and external parties to execute contracts on time.
- Maintain a contract log for tracking progress and provide updates during weekly check-ins.
- Performance Standard : All contracts processed from initial drafting to full execution within five business days of receipt.
3. Budget Tracking and Administrative Coordination
- Task : Maintain the internal budget tracker for the Communications Department, coordinating closely with the finance team and Senior Manager, Communications Operations.
- Deliverables :
- Update the budget tracker weekly, ensuring all expenses, reclasses, and billings are accurately reflected.
- Attend weekly check-in meetings with key finance stakeholders to ensure billing accuracy.
- Provide a summary of any outstanding budget items during the weekly check-ins.
- Performance Standard : Weekly updates to the budget tracker with 100% accuracy in billing and administrative matters.
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