TMD - Project Manager III (Plans and Policy Officer)

TMD - Project Manager III (Plans and Policy Officer)(00042383)

Organization

TEXAS MILITARY DEPARTMENT

Primary Location

Texas-Austin

Work Locations

Camp Mabry Training Site2200 W 35th STREETAustin78703

Management

Employee Status

Regular

Schedule

Full-timeStandard Hours Per Week : 40.00

Travel

Yes, 10 % of the TimeState Job Code : 1560Salary Admin Plan : BGrade : 24

Salary (Pay Basis)

6,000.00-7,000.00(Monthly)

Number of Openings

Overtime Status

Exempt

Job Posting

May 21, 2024, 11 : 41 : 36 AM

Closing Date

Jun 21, 2024, 12 : 59 : 00 AM

Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT :

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS : Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position.

In order to complete the supplemental questions, please register and / or login to CAPPS Recruit and access your profile.

Go to CAPPS Recruit to Sign In (Link : )

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed.

If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT :

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals.

Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate.

The Texas Military Department provides a benefits package that includes, but is not limited to :

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US :

Our Agency : The is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the , the and the .

Our Vision : America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission : Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF JOB DESCRIPTION

Performs complex (journey-level) project management work. Work involves coordinating the planning and initiation of projects at various levels of completion;

monitoring the progress and schedule of projects; and communicating with project stakeholders, management, and other relevant parties.

Serves as the project manager for J6 projects and may assign duties, responsibilities, and coordinate the work of project staff.

Reports to the J6 Operations Deputy and works under general supervision, with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Plans, develops, and integrates Information Technology requirements for assigned projects.
• Manages the development and execution of scopes, schedules, and budgets.
• Ensures compliance with IT-related laws, policies, and directives throughout the project life cycle.
• Coordinates and communicates project goals, obtaining authorization and commitment.
• Demonstrates business need and project feasibility.
• Leads, coordinates, and is accountable for the overall success of assigned projects.
• Manages the development of long- and short-range planning related to IT requirements.
• Involves project selection, prioritization, evaluation, monitoring, cost schedule management, risk management, quality management, and resource allocations.
• Develops project budgets, schedules, work plans, resources requirements, and cost estimates.
• Prepares and manages project budgets and financial projections.
• Prepares concept briefs, Operations Orders (OPORD), Warning Orders (WARNO), and Fragmentary Orders (FRAGO).
• Reviews correspondence and special and periodic reports prepared by others.
• Monitors and manages project quality to ensure that project deliverables are acceptable, fulfill the terms of the project contract or specifications, and are completed within budget.
• Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them.
• Communicates project methodology and processes to interested groups and team members.
• Compiles and distributes project information, project status reports, and project budget expenditures.
• Coordinates project activities with other state agencies, governmental jurisdictions, or private sector partners and contractors.
• Plans and manages efficient project meetings.
• May assign duties and responsibilities and coordinate the work of project staff.
• Collaborates with other staff sections on organizational plans / projects.
• Receives and tracks communication tasking orders from higher Headquarters and coordinates with staff to close out.
• Reviews Communication Tasking Orders (CTO) issued from National Guard Bureau and NETCOM. Collaborates with various branches of the J6 to coordinate and execute taskings within specified deadlines.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, missions, and other requests to include holidays, evenings, and weekends.
• Performs related duties as assigned.

WORK HOURS : Monday Friday, 8 hours a day, 40 hours a week

Qualifications

MINIMUM QUALIFICATIONS

EDUCATION

Graduation from an accredited four-year college or university is required. (See substitution)

SUBSTITUTION

Additional years of experience in military planning and operations environments and / or Information Technology project management certification may substitute for required education on a year-per-year basis.

PREFERRED EDUCATION

Graduation from an accredited four-year college or university with a degree in Information Technology, Computer Science, Business Administration.

EXPERIENCE

• Seven (7) years of professional experience in plans and policy project management is required.
• Four (4) years of experience in large complex projects as well as strategic planning and policy writing is required.
• Experience using Microsoft Office (such as Outlook, Word, Excel, or SharePoint 2013 / 2016) is required.

PREFERRED EXPERIENCE

• Prior military service is highly preferred.
• Experience in military joint planning is preferred.
• Experience managing projects and collaborating in a military environment is strongly preferred.

REGISTRATION, CERTIFICATION, OR LICENSURE :

Valid driver’s license is required. *If not currently a Texas resident, must obtain a Texas Driver’s License within 30 days after entering Texas as a new resident.

A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS :

Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting.

New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.

The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired.

The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service.

For further information, visit the Selective Service website at .

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge In :

• Project management theories and practices
• Local, state and federal laws and regulations relevant to project administration and project life cycle
• Managing projects with complex scopes
• OPORD Principles, regulatory compliance, and best practices
• Army military decision making process (MDMP) and Joint Operations Planning Process (JOPP)

Skill in :

• Effective Project Management Monitoring
• Response to Changes in Scope or Timing
• Composition of clear and concise OPORDs, ensuring accuracy, coherence, and alignment with mission objectives.
• Task tracking and management at the organizational / directorate level

Ability to :

• Analyze complex information to identify issues, determine root causes, and develop strategic plans for resolution.
• Negotiate effectively and facilitate discussions, fostering collaboration among team members and stakeholders.
• Prepare comprehensive reports, summarizing project status, milestones, and key outcomes for stakeholders.
• Write and publish OPORDs, ensuring clarity, precision, and adherence to established standards.
• Negotiate responsibilities effectively, coordinating the work of project staff to optimize team performance and project outcomes
• Work in a military environment.

PHYSICAL / WORKING CONDITIONS

Office work is generally performed in a sedentary office setting, involving sitting, standing, and walking to perform job duties.

Office work requires extensive use of a personal computer and telephone. This position periodically requires the ability to lift, carry, move and / or set up equipment and materials weighing up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying.

Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran DD Form 214 (or Equivalent)

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentaryproof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty Birth Certificate and DD Form 1300

Disabled Veteran - VA Civil Service Preference Letter