Executive Assistant - Elections Coordinator

Location : Bismarck, ND

Terms : Full-time / Exempt / Full Benefits

Salary : $29.93 to $33.22 per hour, Grade 9

Application Deadline : October 30, 2024

About the Role : Under the supervision of the Auditor / Treasurer, is responsible for the high-level administrative duties for the Auditor / Treasurer and the Burleigh County Commission.

Assist the Auditor / Treasurer in all aspects of the election process. Perform other projects required by the Auditor / Treasurer / Tax Equalization department.

Candidate Requirements :

Associate degree required with coursework in office support, business, or education and four (4) years of experience in high-level administrative support duties that include participation in the development, or modification, of major projects or procedures;

or an equivalent combination of education and experience such as a bachelor's degree and two (2) years of experience.

• OR six (6) years of experience in high-level administrative support.
• Requires knowledge of administrative processes, procedures, or methods, and work experience with considerable knowledge, skill, and ability in duties similar in type and complexity to those performed at this level.
• Ability to handle multiple duties and priorities under limited supervision along with the ability to direct and motivate other employees.
• Proficiency in the MS Office Suite of products, specifically, Excel and Word in order to efficiently perform the administrative tasks assigned to this position.
• Requires a high degree of written and / or verbal communication skills dealing with employees, clients, or the general public.

Primary Job Duties :

• Under the guidance of the Auditor / Treasurer; research, develop and provide recommendations and resolutions for the election administration process and other processes for the Auditor / Treasurer / Tax Equalization Department and the Burleigh County Commission.
• Responsible for the development and coordination of Requests for Proposal (RFP) and coordinating bulk mailings with the USPS according to federal regulations and guidelines and with mailing house operations in data transfer for tax statements and elections.
• Responsible for coordinating the Auditor / Treasurer / Tax Equalization Department internal calendar of duties and projects to be completed by the department.
• Coordinate maintenance and repair / replacement of office equipment (copy machine, communication devices). Coordinate with IT on repair / replacement of computer equipment and new user setup (authorities, email, passwords) for the Auditor / Treasurer / Tax Department.
• Provide confidential administrative support for the Auditor / Treasurer and Burleigh County Commission by preparing and coordinating various meetings, meeting arrangements, materials, agendas, and minutes.
• Serve as one of the contact people for all website content and updates to the website for the department and the county commission.
• In coordination with the Auditor / Treasurer; administer the election process and all policies and procedures that fall under the election process.
• Assist the Auditor / Treasurer with the development of an annual election budget and monitor the election administration to the media, public, and other government agencies.
• Assist the Auditor / Treasurer with any outreach and education regarding voting, voting processes, and election administration to the media, public, and other government agencies.
• In coordination with the Auditor / Treasurer review all appropriate correspondence issued by the Secretary of State's office and act as required.

A complete job description is available in the Burleigh County Human Resource Office.

Equal Opportunity Employer :

The employing agency does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.