ADMINISTRATIVE SUPPORT ASSISTANT II

The Faculty Development Center is committed to helping you thrive and grow as a faculty member at Cal State Fullerton (CSUF)! Our workshops offer a place to connect, create, and collaborate with colleagues.

Our in-person and online resources support you in your work as teachers, scholars, artists, and leaders. And we recognize faculty from all disciplines for their outstanding work as members of our campus community.

We seek an exceptional individual to join our team as the Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

We are seeking a dedicated Clerical Support Staff member to join our dynamic team at the Faculty Development Center. This role provides essential clerical support and coordination for faculty development programs and activities.

You will be working closely with the Faculty Development Center Coordinator and the Director to facilitate the smooth operation of the center.

This position is ideal for individuals who are organized, adept at multitasking and enjoy supporting educational environments.

Provides general clerical support to enhance the operations of the Faculty Development Center. Greets guests, respond to inquiries, and provide information and assistance as needed.

Manages incoming phone calls, screens, and directs them appropriately. Handles the receipt, review, and distribution of incoming mail.

Maintains both digital and physical filing systems. Assists in the setup and signage for both physical and virtual meeting rooms.

Coordinates meeting communications, including locations and confirmations to participants. Supports the creation and logging of course information and track completions.

Contribute to the creation of the digital Faculty Development Center (FDC) weekly newsletter. Maintains the Director's appointment calendar and schedules appointments and meetings.

Assists in scheduling and minute-taking for meetings involving faculty coordinators. Coordinates the scheduling of classes, meeting rooms, and information posting in the employee training center.

Leads and directs the daily activities of student assistants. Ensures timely completion of tasks and delivery of materials to other campus constituents.

Manage schedules and track attendance of student assistants. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent.

General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment.

Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing.

Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures.

Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.

Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.

Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Basic typing and keyboarding skills.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information.

Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Experience in direct interactions with faculty and staff in a support services office, either at the community college or university level.

Ability to follow plans of action with minimal or moderate supervision. Multiple years of experience in support services office and / or an academic environment.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive.

Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee / applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application / resume must be received by electronic submission on the final filing date by 9 : 00 PM (Pacific Standard Time) / midnight (Eastern Standard Time).

Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees

Advertised : Sep 12 2024 Pacific Daylight Time

Applications close : Sep 26 2024 Pacific Daylight Time