Associate Controller, Michigan Tech Fund

Job Description

Summary

The Associate Controller Michigan Tech Fund is responsible for the day-to-day accounting duties of the Michigan Tech Fund ( Fund ), a nonprofit foundation that supports Michigan Technological University ( University’).

The Associate Controller is an integral part of the Financial Services and Operations ( FSO ) department at the University and reports to the Executive Director of FSO / Controller.

Duties of the Associate Controller include supervising cashiering and accounts payable functions, reconciling all investment and bank accounts, pledge receivable accounting, and preparation of fiscal year-end workpapers.

Essential Duties & Responsibilities (other duties may be assigned)

• Prepare monthly investment and bank reconciliations for the Fund.
• Run allocation process for endowment investment returns to all endowment funds monthly. The Fund holds and manages the $160 million endowment for the University.
• Forecast and transfer administrative fee revenue from the Fund to the University.
• Responsible for carrying out the Endowment Cash Management Policy.
• Prepare daily reconciliation of credit card transactions of donations received.
• Perform monthly pledges receivable reconciliations and prepare the corresponding journal entries.
• Prepare fiscal year-end closing activities, including the preparation of work papers for the annual external audit of the Fund.
• Oversee the Fund’s accounts payable function and prepare disbursement requests for Fund’s operating expenses.
• Maintain the Chart of Accounts of the Fund, which includes the creation of new funds, account codes and gift designations.
• Oversee the Fund’s cashiering function.
• Assist campus constituents as needed with financial matters.
• Work collaboratively with the Office of Advancement regarding matters related to donations and pledges.
• Supervise support staff.
• Review, monitor, and maintain appropriate internal controls over financial transactions.
• Perform variance analysis. Research and resolve reconciling items in a timely manner.
• Prepare regular and special reports and analysis for administrators as requested.
• Attend MTF Investment committee and Finance and Audit committee meetings.
• Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
• Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures (minimum requirements)

Bachelor’s Degree in Accounting, Business, Finance or related field from an accredited college or university

Required Experience (minimum requirements)

• 5 to 7 years of progressive, relevant work experience in accounting and / or finance operations that can be demonstrated to be applicable to the duties and responsibilities.
• Excellent computer skills including :

o Experience using advanced features of spreadsheets

o Experience using computerized accounting systems

o Proficiency using Microsoft Excel, Microsoft Word and Microsoft PowerPoint

Desirable Education and / or Experience

• Professional experience in Higher Education or similar Non-Profit organization
• Experience with reconciling multiple investment portfolios
• Experience extracting and analyzing data / developing reports from computerized accounting systems

Required Knowledge, Skills, and / or Abilities (minimum requirements)

• Excellent interpersonal, customer service, written / oral communication, and presentation skills.
• Demonstrated ability to perform detail-oriented work in a fast-paced environment with the highest standards of accuracy.
• Demonstrated ability to maintain the security and confidentiality of sensitive data.
• Demonstrated ability to work independently and take initiative to solve problems.
• Demonstrated ability to work effectively as part of a team and maintain constructive and cooperative relationships.
• Demonstrated ability to adjust to constantly changing priorities in a friendly, professional manner and complete tasks timely.
• Demonstrated ability to follow projects and issues to completion.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and / or Abilities

Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints.

Language, Mathematics and / or Reasoning Skills

Work Environment and / or Physical Demands

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training :

Employee Safety Overview

Anti-Harassment, Discrimination, Retaliation Training

Annual Data Security Training

Annual Title IX Training

Background Check :

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment :

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.

Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Michigan Technological University is an Equal Opportunity Educational Institution / Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

Full-Time Equivalent (FTE) % (1 100%)

FLSA Status

Exempt

Appointment Term

Shift

Pay Rate / Salary

Negotiable, Based on Experience

Title of Position Supervisor

Executive Director FSO / Controller

Posting Type

Internal & External

Dependent on Funding

Special Instructions to Applicants (if applicable)