Senior Payroll and Leave Specialist

Job Description

West Star is the fastest growing maintenance repair organization in the industry and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence.

We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of respect and well-being with a small company feel.

When you join our team we don’t think you should have to wait for your benefits to kick in. That’s why when you start, they start with you! This includes medical, dental, 401K match, time off accruals, weekly pay days and much more.

We don’t want you to live to work, we want you to work and live.

What you can expect as an Senior Payroll & Leave Specialist at West Star :

As a Sr. Payroll & Leave Specialist, you will be part of an experienced HR Team. This position is a great opportunity to use your skills to support our Payroll team by performing various Payroll duties including hours verifications, miscellaneous payroll entries and verifications, submission of weekly payroll and post-payroll reporting for multi-site divisions.

In addition, this position will manage the administrative functions of leave management for the enterprise.

This position requires strong organization and attention to detail, strong verbal / written communication, interpersonal and analytical skills.

This position must maintain strict confidentially at all times. The job duties will vary each day.

This position can be accomplished in a remote work from home setting.

You will be ESSENTIAL to many FUNCTIONS including :

Coordinate leave management process for employees on FMLA / STD / CO FAMLI / Workers Compensation / ADA and other state disability programs.

This will involve interaction with employees, HR teams, and third-party leave providers, to ensure proper support is provided to employees with a need for leave

• Maintain and update a tracking resource so HR teams are informed at all times of the status of employees’ leave
• Responsible for providing requested documentation and information to third-party leave providers in a timely manner
• Responsible for tracking and entering employees’ weekly time off hours and benefit premium payments in the payroll system
• Responsible for coordinating employees’ return to work at the conclusion of their leave, including ensuring proper medical documentation is received and proper parties are notified
• Responsible for verifying employee hours each week in the payroll system within payroll processing timelines
• Responsible for entering miscellaneous payroll items into the payroll system
• Responsible for submission of weekly payroll and post-payroll reporting
• Assist with verification of 401k entries, payroll registers and PCF’s each week as needed
• Provides a forward thinking and strategic mindset and continuous improvement feedback to the Shared Services Manager on opportunities to better support the function, managers and employees
• Any other job-related duties as assigned by supervisor or management
• Effectively and clearly communicate (i.e., speak, write, read) in English
• Any other job-related duties as assigned by supervisor or management

What you’ll need to bring with you :

Your Education :

A High school diploma or equivalent. A valid driver’s license approved for airline travel and / or a valid passport is ideal, but not mandatory.

Your Experience :

Microsoft Outlook, Word, Excel, and Power Point experience required.

HR / Payroll knowledge and experience helpful.

Your Initiative :

We’re looking for team players who are self-motivated and able to perform in a fast paced environment where working under specific deadlines and time constraints will be common.

This person will also need to be able to maintain confidentiality at all times and have excellent organizational skills.

Your Sense of Responsibility :

Attend work every day as scheduled

Notify supervisor in advance of shift starting if unable to work.

Must have reliable transportation to get to work each and every day.

Follow all company and safety rules during performance of duties