Payroll Supervisor

Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you!

JOIN OUR TEAM

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California.

Our commitment to serve our customers and win their loyalty has seen us expand to 11 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Anaheim Hills, and Loma Linda.

With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 13 extraordinary brands of the most sought after luxury cars.

Our Payroll Department is seeking a Payroll Supervisor. In this position, you will contribute to the success of Rusnak Group by providing assistance to the Payroll Department to effectively and efficiently managing the payroll function for Rusnak Auto Group.

Also, achieving goals established by management to support strategic plan objectives.

This is an on-site position.

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

WHAT WE OFFER

• Professional development and opportunities to grow within a well-respected company
• Competitive Pay
• Health Insurance Coverage (medical, dental, vision, and life)
• Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Flexible Spending Account
• Paid Time-Off (vacation pay, sick pay, holiday pay)
• Parental Leave
• Employee Perks (sports games, theme parks,
• Employee Referral Bonus Program
• Compensation will be based on experience and skill level.
• To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers.

We use hospital grade cleaning products and increased cleaning frequency.

Responsibilities

KRA : Effectively and Efficiently Manages Payroll for Twelve (12) Franchises and the Business Office

• Successfully and consistently ensures that payroll is processed accurately and as scheduled for Rusnak Auto Group.
• On an on-going basis, effectively and efficiently : Monitors the payroll bank accounts;Works on improving and streamlining the payroll function;

Trains payroll team members; helps them grow and learn the automated processes; resolving errors, responding to inquiries.

Works directly with Human Resources (HR) on any new requirements and issues related to the payroll function.

• On a daily basis, effectively and efficiently : Processes new hires as notified by HR; including initiating setup in both ADP Drive (Drive) and ADP Pay Expert (Pay Expert);
• Updates all employee files according to HR forwarded documentation, including, but not limited to, W-4 tax withholding forms, direct deposit forms, and Leave of Absence documentation;
• Calculates and processes all terminations, including, but not limited to, final paychecks and updating Drive and Pay Expert;

Posts all payroll banking entries as they appear on the daily statement from the banking staff, including, but not limited to, voided checks and processing fees.

• On a semi-monthly basis, effectively and efficiently : Processes and / or oversees processing of payroll for all Rusnak locations;
• Imports timesheets for all hourly associates;Calculates and processes all approved Paid Time Off (PTO) requests;Populates and imports pay data spreadsheets, to include, but not limited to, salaries and commissions;
• Populates Technician worksheets to ensure proper payment of calculated overtime; imports information to Pay Expert;Audits and transmits payroll files to ADP;
• Upon receipt of checks, reviews, attaches all back-up to checks, separates, and sends via Federal Express (FedEx) to franchise General Manager (GM) for distribution;
• Downloads payroll General Ledger (GL) files for posting; reviews, modifies accounts accordingly; Express Posts to accounting for the four franchise locations;

Downloads 401(k) information for reconciliation and transmission to Massachusetts Mutual for all locations;Processes any / all necessary corrections.

• On a monthly basis, effectively and efficiently : Reviews payroll expenses for trend variances; promptly reports inconsistencies to Controller.
• Reconciles, expenses, and pays all health benefit statements for all franchises, including, but not limited to, Kaiser HMO and POS, COBRA, Guardian Dental, Vision, and LTD;
• Reconciles and processes Flex Plan contributions; issues payment to PayPro 3rd party administrators;Works all payroll accrual schedules and reconciles any outstanding items;

books workers’ compensation;Reconciles the payroll bank accounts.

On an annual basis, effectively and efficiently : Prepares W-2s for all dealerships and payroll codes; verifies accuracy of information prior to distribution;

Reviews all allocation accounts for validity and adjusts as necessary;Directs the archiving of payroll related files for offsite storage.

KRA : Effectively and Efficiently Provides Non-Payroll Related Support

• Assists with expense analysis for, but not limited to, the Business Office.
• Assist the Controller and other Accounting Managers as needed in, but not limited to, these areas : Reconciling and finalizing month end procedures;
• Directing the archiving of all business documents and files for purging and / or sending to storage;
• Proactively assists with identifying areas for improvement in the accounting processes; recommends and implements approved changes.
• Performs month-end trend analysis; promptly reports inconsistencies to Controller.

KRA : Maintain a productive workforce that efficiently meets the needs of the company :

• Manage, model, set tone, and guide employees in the company’s culture and service expectations (The RUSNAK Standard); develop a workforce that is highly engaged and committed to the franchise and RUSNAK organization.
• Plan, direct, coordinate and supervise work activities of subordinates ensuring all services are consistently performed on a timely manner per franchise and company policy and guidelines.
• Evaluate and hold employees accountable for results and quality of service; provide clear performance expectations, training, coaching, and discipline in a timely manner and in accordance with company policy.
• Maintain adequate staffing level; plan staffing needs proactively, develop budget, create accurate job descriptions, recruit in a timely manner, hire individuals well qualified for their position that embody the company values.
• Foster collaboration and ownership among staff; engage staff in planning, process improvement, strategy implementation, and as appropriate in conflict resolution, problem solving, etc.
• Develop staff and encourage professional and personal growth through hands-on training, coaching, and mentoring to meet current and future department and company needs.

KRA : Maintain an efficient and cost-effective operation :

• Manage department budget; payroll, supplies, training, staff morale incentives; audit supply, projects, vendor, and programs cost to ensure cost containment within yearly budget, ROI, and quality of service.
• Collaborate with other departments to find solutions that are in the best interest of the company; interact efficiently with team leaders, supervisors, and staff to resolve interdepartmental processes and cost containment.
• Ensure employees maintain current department procedures, policy, guidelines manuals; maintain workforce current on relevant government laws, regulations, Company guidelines and policies, and best practices.
• Manage and plan workflow and timelines effectively to ensure on-time delivery of department deliverables.
• Foster efficiency; continuously seek to improve processes, products and services; solicit and apply employee and management feedback regarding department’s quality of service;

conduct regular service surveys reviews.

Maintains information confidential; ensure that work area is secure, store and distribute personnel, client, and company information according to legal and company guidelines;

do not discuss confidential information with anyone except as allowed by law and required for business purposes.

KRA : Build Effective Internal and External Client Relations / Retention :

• Maintain a strong Client-Centric vision that is aligned with The Rusnak Standard and best practices to provide professional and exemplary service to create an extraordinary experience during every encounter with internal / external customers.
• Actively listen and communicate, verbally and in writing, in a courteous, professional, clear, concise, and correct manner to identify client needs beyond expressed concerns.
• Respond in a timely, courteous, and professional manner with a consultative, value-added approach to secure client understanding and develop a stronger business relationship and future business.

KRA : Exemplify the Brand and Corporate Culture :

Seize every opportunity to improve Client satisfaction by conducting self in a professional manner and working in accordance Company values, beliefs, norms, and standards;

holds self and others accountable for exemplifying the corporate culture.

• Respect and demonstrates passion for the RUSNAK brand and our manufacturers’ brands; Behaves professionally, respectfully, honestly, and with the utmost ethical manner with internal / external Clients, vendors, business associates, and at work and any event and / or activity that is related to RUSNAK and / or its manufacturers.
• Maintain a professional and well-groomed personal appearance at all times.

KRA : Initiate Relevant Professional Development :

• Seek out opportunities to enhance personal organizational, communication, and negotiation skills.
• Maintain current job and product knowledge to improve effectiveness with clients and all job tasks.
• Consistently produce accurate and thorough work at all times that meets The Rusnak Standard.

KRA : Ensure A Safe Work Environment :

Accept individual responsibility and accountability for complying with the Company Health and Safety (H&S) processes within personal control;

performs duties in a way that will not cause personal danger, endanger other individuals, or violate local, state, federal, environmental regulations.

Promptly corrects or reports any hazard or potential hazard to supervision; wears personal protective equipment, where required;

ensures work location is kept safe, neat, organized, effective, and inviting.

KRA : Be an Effective and Proactive Team Member :

• Treat all Clients, employees, vendors, and associates with respect.
• Willingly adjust to unexpected changes or requirements and undertake tasks that fall outside of the routine job and assist others whenever possible to meet Client requests and business demand.

Qualifications

Education / Licenses / Certifications / Qualifications :

• Required : Bachelor’s Degree in Accounting or related field or equivalent training and experience in same / similar position
• Required : Minimum of 5 years of Payroll management experience; automotive, technical and brand-specific knowledge desired.
• Excellent interpersonal and customer service skills
• Strong verbal and written communication skills (Bi-lingual in English and another secondary language is an asset in this position).
• Desired : Current California Driver License with satisfactory Department of Motor Vehicle driving record

Degree / Diploma