Communication Program Coordinator, Dermatology

Job Summary :

Provides project management for communications initiatives (e.g., digital, publication, and social media projects) generated by the Department of Dermatology, projects, and programs.

Manage specific communications projects across the entire department and ensure that projects meet departmental goals. Serves as the primary internal communications editor, website maintenance, determining content strategy for email newsletters and announcements to support brand position & providing day-to-day oversight of administrative & operational functions.

Specific Responsibilities :

Administration

• Manages day to day operations.
• Ensures that program / project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases; compiles & analyzes data; prepares reports.
• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
• Identifies service improvement opportunities that will better enable program / project to achieve its goals and objectives.
• Acts as liaison to IT to ensure technology systems are properly installed & maintained.

Communication

• Develops coordinated, consistent marketing and brand messages.
• Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program / project.
• Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.

Evaluation

• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
• Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Program Development

Manages program / project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc.

based on goals / objectives.

• Identifies & obtains external expertise as needed and works with content experts for current and new programs.
• Leads program / project updates and improvements.

Minimum Qualifications : (Education, experience, and any other certifications or clearances)

Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree;

OR appropriate combination of education and experience.

1 year program / project administration or other relevant experience.

Minimum Competencies : (Skills, knowledge, and abilities.)

• Strong interpersonal and communication skills, in-person and via phone / web.
• Exceptional organizational skills, time management efficiency, and personal accountability.
• Proficient with Microsoft Office software.
• Excellent attention to detail.
• Ability to work independently and in a team environment
• Ability to work with minimum supervision and guidance
• Ability to receive and benefit from feedback; willingness to expand skill set and improve.
• Flexibility in adapting to new procedures and environments.
• Strong project coordination skills and the ability to prioritize tasks across multiple projects.
• Efficient and resourceful in problem-solving.
• Demonstrated ability to take ownership of the work, possessing initiative, and good follow-through.

Preferred Qualifications : (Education and experience)

• Grant management and administrative experience.
• Website management experience

Preferred Competencies : (Skills, knowledge, and abilities)

Familiar with Northwestern systems.

Benefits :

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness :

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior / adult care. Visit us at to learn more.

Professional Growth & Development :

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more .

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.

We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities.

Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.