Accounting Specialist

Job Description

Job Description

Accounting Specialist

Reports to Accounting Manager

OUR CORE VALUES :

• Customer Focused (develop relationships, exceed expectations, treat customers like you would like to be treated)
• Respect (employees, customers, suppliers, our brand)
• Teamwork (collaboration, open communication, be passionate and have fun)
• Results Driven (strong will to win; work to standard, not to time)
• Kaizen (continuous improvement; embrace change; don't settle, share ideas)

WE OFFER :

• Competitive pay
• Benefits package
• Exciting career path
• Excellent work / life balance
• Great company culture

Accounting Specialist

The Accounting Specialist will own the Order Entry, AP & AR processes of the USBP Entity. This role interacts extensively with operations and sales.

The successful candidate will have excellent collaboration and communication skills and the ability to drive system-generated processes and solve issues throughout the organization.

The Accounting Specialist will also be cross trained to supplement the Quikserv Entity by providing support to the Accounts Payable and Accounts Receivable functions as needed for coverage.

Responsibilities :

• Responsible for entering orders provided by estimators into Sage in a timely manner.
• Responsible for creating invoices in a timely manner for Domestic and DOS jobs when proper documentation such as BOL and packing lists are provided by project managers.
• Updates revenue tracker weekly and compares to Budget Revenue Detail. Requests missing information from PMs when necessary.
• Applies and posts all forms of cash receipts in the system (checks, ach, wires).
• Updates Opera with new customer codes.
• Monitors AP & AR Mailboxes daily. Saves necessary documentation in Document Management Link (DML).
• Matches PO related invoices from vendors with packing list and receiving paperwork. Ensures AP GL coding is correct and authorized and processes invoices for payment.
• Manages deposits to vendors and reconciles monthly.
• Prepares report of invoices without receipts or receipts with issues and distributes to operations weekly.
• Process weekly payment runs and take advantage of offered cash discounts
• Enters agency commissions and reviews weekly to release payments when job is complete and paid.
• Works statements from vendors and respond to vendor inquiries.
• Obtains W-9’s and setup vendors in Sage.
• Serves as a liaison for Accounting, Estimating Team, Project Managers, Purchasing, and Operations. Collaborates with them and the Accounting Analyst to identify streamlined processes to obtain information needed to process AP and AR in the system.
• Ensures Sales Tax processes are in compliance and charged appropriately.
• Participates in month end close by completing assigned tasks and meeting deadlines.
• Conducts monthly bank reconciliations.
• Work on special projects as required.
• Assist with preparation of audit schedules and gathering of PBC data requests.
• Other tasks as assigned

Minimum Qualifications :

• 3+ years of experience in an accounting function
• ERP system experience required; Sage 300 a plus
• High Proficiency in Excel (Vlookups, Xlookups, Pivot Tables, Sumifs) and Microsoft Office products
• Excellent written, verbal communication, and collaborative skills
• Conducts self in professional and pleasant manner in order to gain rapport and build relationships with key personnel in other departments.
• Demonstrates a positive attitude and outlook as the company grows and goes through changes.
• Voices concerns and issues in a productive and positive manner focused on solutions and in an appropriate setting.
• Strong organizational and communicational skills
• Ability to work cross-functionally with other departments and team members
• Driven to improve processes
• Must be detail and deadline-oriented

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