Overview
The Administrative Assistant will provide support for the Intellectual Property ( IP ) law department. The ideal candidate will have excellent organizational skills, possess good verbal and written communication skills, superior attention to detail, have the ability to handle tasks in a fast-paced environment, prioritize in accordance with deadlines, and work with a wide range of constituencies in a polite and professional manner.
Responsibilities
- Assist with conflict checks, opening new matters, time entry, and billing
- Assist with managing daily uploads / downloads from client portals
- Prepare reimbursements using Chrome River, coordinate travel
- Review, scan, file and save incoming mail (documents, e-mails and facsimiles) to Netdocs / Outlook
- Learn and master specialized IP software to handle IP specific tasks
- Other duties as assigned
Qualifications
- High School Diploma or GED required
- Minimum of two (2) years of experience in an administrative support role required
- Prior law firm and Intellectual Property experience, specifically in Patent Prosecution, preferred
- Working knowledge of all Microsoft Office platforms preferred
- Other required skillsets and attributes include : Highly organized and detail-oriented Proactive and result-orientedSkilled in coordinating and managing multiple projects / assignments / priorities simultaneously Excellent communication and interpersonal skillsWorks effectively within a team environment
- Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance;
401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.
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