Executive Administrative Assistant

Full Time San Diego, CA, US

Interested in this role You can find all the relevant information in the description below.

Posted : 30+ days ago Requisition ID : 2537

Salary Range : $26.78 to $34.81 Hourly

OUR STORY :

Harmonium was established in 1975 to respond to Mira Mesa's growing need for juvenile diversion services. We are a 501(c)(3) nonprofit organization that reaches over 30,000 San Diegans a year, offering innovative and customized program services to over 5,000 children, youth, and families daily throughout San Diego County.

JOB DESCRIPTION :

The Executive Administrative Assistant to the Chief Executive Officer (CEO) is responsible for performing a wide range of administrative and office support activities for the CEO.

This position requires communication and management of interactions at the local, state, and federal level, as well as proficiency in project management, general administrative tasks, Board support, and developing internal and external communication materials.

The Executive Administrative Assistant handles highly confidential information and must adhere to HIPAA and other confidentiality guidelines.

JOB COMPLEXITY :

• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including oversight of agency initiatives, projects, and strategic plans.
• Coordinate internal and external meeting schedules for the CEO.
• Assist the CEO in preparing internal and external agendas, presentations, meetings, trainings, and track and complete follow-up and action items.
• Provide project management support to the Board by preparing for Board meetings and managing schedules and calendars.
• Assist with logistics and coordination for Executive Team meetings, Administrative meetings, All Staff meetings, and Agency events.
• Assist CEO with developing up-to-date content for Harmonium’s website, social media, newsletters, annual report, and other marketing materials.
• Assist with grant writing efforts by independently researching data, analyzing data, and reviewing reports and other resources.
• Manage and maintain supervisor’s schedule with attention to detail and excellent customer service.

MINIMUM COMPETENCIES :

• Minimum of 3 years of executive-level administrative assistance.
• A Bachelor’s degree in a related field, with Business preferred.
• Nonprofit experience is required; a combination of education and experience that demonstrates the ability to perform the duties of the position will be considered.
• Ability to complete a high volume of tasks and projects with minimal assistance.
• Proficient in Word, Excel, PowerPoint, and Google Apps for Business including Google Workspace, Gmail & Drive.
• Experience with data collection.
• Ability to work evening hours a minimum of once a month.
• Able to type a minimum of 55 words per minute with accuracy.
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.

COMPENSATION :

• Starting Rate : $26.78 per hour (all new hires begin at starting salary regardless of experience).
• Full-time benefits include medical, dental, vision, pet, life, and critical illness insurance, a 403b retirement plan plus match, and vacation & sick time.

We also offer hands-on training, virtual courses, and live presentations for personal and professional development.

Harmonium is committed to creating a diverse environment and is proud to be an equal opportunity employer. We seek to cultivate a work environment that encourages fairness, teamwork, and respect among all employees / interns.

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