Payroll Specialist

The Payroll Specialist is primarily responsible for ensuring all payroll documents are received and entered on time, accurately, and in compliance with Company policies and procedures.

Work is of a highly confidential nature requiring a broad understanding of Company policies and procedures. This person will be processing multi-state payroll across the United States.

Primary Duties and Responsibilities

Individual payroll accountabilities :

• Process payroll in accordance to the fair labor standards act (FLSA) and all other legislative requirements.
• Work closely with HR to ensure benefits and payroll taxes are correct.
• Update employee wages, deductions, and payroll information; review and audit for accuracy, ensuring compliance with company policies and delegation of authority.
• Keep site leads or HR designate of any changes affecting employee information and payroll schedule such as garnishment orders and other issues that impact payroll specifications.
• Keep abreast of tax and deduction law changes.

Accounting accountabilities :

Process ad-hoc or recurring accounting and finance reports with high accuracy and adherence to deadlines, including general ledger postings, payroll tax and benefit accruals and reconciliations.

Benefit Administration accountabilities :

• Prepare all insurance and workers' compensation audit preparation and supports the 401k audit
• Responsible for HSA, FSA and 401(k) payments and adjustments, reconciliations of accounts.
• Review, reconcile and pay benefit invoices

Corporate Compliance

• Responsible for Ammega US, Inc Federal, States, and Local government registrations, Fictitious name (DBA) registrations and other compliance items not specifically related to the operations of the businesses of Ammega.
• Responsible for the filing of corporate income tax returns and tax payments prepared by Finance and tax accountants.
• Work is of a highly confidential nature requiring a broad understanding of Company policies and procedures.
• Key stakeholders include Accounting Team, Finance Team, Human Resources for US and for Americas region.

Knowledge and Skill Requirements :

• 3+ years work experience in payroll processing multi-site, multi-state payroll required
• BA / BS degree or Payroll Certification or equivalent from a two-year college or technical school preferred
• Working knowledge of federal, state and local tax laws and of payroll and tax reporting compliance required
• Proficient with Microsoft productions including Excel proficiency
• Solid problem-solving identification
• Extreme attention to detail and task oriented
• Excellent verbal and written communications
• Professional behavior and appearance, strong work ethic, honest and ethical
• Proactive, resourceful and ability to multi-task

Competencies

• Solid problem solving identification
• Extreme attention to detail and task oriented
• Excellent verbal and written communications
• Professional behavior and appearance
• Strong work ethic, honest and ethical
• Proactive, resourceful and ability to multi-task

Key Behaviors and Tenets of 80 / 20

• Are accountable to others
• Have the courage to challenge the status quo
• Are honest with co-workers and customers
• Able to be innovative problem solvers
• Are engaged team members
• Add value to the Company
• Expects excellence of self and others
• Overserves top customers
• Understands, simplifies and acts to improve processes

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk or hear; uses hands to finger, handle, or touch objects or controls.

Duties include data entry 80% of the time. The employee may lift, push or pull up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.