Accounts Payable Specialist

DUTIES AND RESPONSIBILITIES :

• Prepares batch check runs, wire transfers, and Account Clearing House transactions.
• Daily, Weekly, and Monthly reconciliations (credit card transactions, general ledger transactions, etc).
• Preparation of monthly journal entries into accounting software.
• Ensure proper entry into the financial system including invoices, vouchers, expense reports, check requests, etc. with correct codes conforming to standard procedures.
• Act as the credit card administrator including card orders, coding of receipts in platform, disputing transactions of behalf of card holders, etc.
• Vendor Maintenance which includes, setup of new vendors and updating existing vendor profiles in the accounting system.
• Handles vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing of invoices.
• Assists with monthly status reports, and monthly closings.
• Completes Vehicle Purchase functions, including processing Third Party Purchase Orders, Title and License charges, and manual checks when necessary.
• Process vehicles citations entry in system and payments.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Type accurately, and handle job duties in a timely manner
• Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as assigned by Manager

REQUIREMENTS :

• Minimum education, experience, skills and physical abilities needed to perform job.
• Proven accounting experience, preferably as an Accounts payable Coordinator
• Familiarity with bookkeeping and basic accounting procedures
• Competency in Microsoft Office, databases, and accounting software
• Hands on experience with spreadsheets and financial reports
• Accuracy and attention to detail
• Aptitude for numbers
• Ability to perform filing and record keeping tasks
• Data entry and word processing skills
• Associates degree or higher in accounting / related filed a plus

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.