Outreach & Admissions Assistant

Job Description

Job Description

Description :

Responsible for conducting direct recruitment activities, and interfacing with other outreach contractors in compliance with government and management directives.

Administration

Procedures

Conduct support activities for recruitment activities, including public speaking; develop linkages with referral sources such as human services agencies, tours.

recreation centers, youth organizations, local high schools, one-stops, and churches; participate in center tours; contact potential enrollees to explore enrollment.

• Prepare, schedule, and provide outreach presentations in the assigned area; provide outreach presentations in support of the regional outreach efforts.
• Maintain accountability logs of organizations contacted, individuals contacted, referrals to screening agencies and subsequent enrollments.
• Maintain the outreach calendar to support effective and timely outreach with the NEAP.
• Assist with contacting prospects, scheduling tours, and information sessions in coordination with admissions staff.
• Assist with leading tours, follow up on all attendees with an email, text message or phone call.
• Conduct a tour survey and communicate to supervisor and the center for follow-up.
• Assist with the attainment of outreach / recruitment goals each month.
• Refer youth to designated screening or other support agencies, as appropriate.
• Prepare necessary and required reports related to the recruitment and retention efforts.
• Conducts pre-arrival calls to prospective students prior to arrival.
• Work with the Center to prepare for new students’ arrival and support welcome activities.
• Support graduation and celebration ceremonies on Center.
• Assist with career preparation period and other new student arrival activities.
• Promote the development of career success standards by modeling appropriate behaviors, mentoring students when necessary and monitoring both positive and negative behaviors through interventions.
• Support, promote, and enforce the Job Corps’ Zero Tolerance Policy.
• Maintain accountability of property; adhere to safety practices. It is expected that the incumbent shall perform other duties as assigned within his / her capabilities as determined by management.
• It is expected that the incumbent shall perform other duties as assigned within his / her capabilities as determined by management.

Position Competencies

Key Competencies

Effective Communication

Presents information both clearly and concisely and regularly confirms correct interpretation of

information.

Very high standard of communication skills, both written and oral for the presentation of facts

and ideas.

Shows professional non-verbal body language and actively listens to others.

Organization of Work

Action-oriented. Demonstrates the ability to handle several projects simultaneously with

decision-making, flexibility, and problem-solving.

Implements the key principles of time management, task allocation, and priority assignment in

addition to personal organization.

Shows attention to detail and ability to complete work with the highest level of accuracy and

efficiency.

Continually seek ways to improve employment service provided via the development of professional

skills and personal growth.

Requirements : Qualifications

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Proficiency with advanced Microsoft Office applications including Word, Power Point and Excel.
• Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Excellent written and verbal communication skills including public speaking required.
• Social media and computer proficiency are also required.

Experience

Six months to one-year administrative experience.

Education

Six months to one year administrative experience.

Certificates, Licenses, Registrations

Valid State Driver’s License.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk;
• to reach with hands, arms, talk, and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel;

to taste and to smell. The employee must be able to occasionally lift and / or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.

The noise level can vary from moderate to loud.