Job Description
A contractor is needed in New York, NY to fulfill the role of Administrative Assistant with our client. Monitors SVP mailbox bringing critical / time sensitive matters to SVP’s immediate attention and responding to emails on SVP behalf.
Devises organizational procedures for incoming and sent emails : evaluates, prioritizes, creates necessary folders and files;
uses recognizable search terms to locate emails. Evaluates mail and assigns to folders for SVP review. Main responsibilities of this resource include :
- Email / inbox management
- Scheduling / calendar management
- Corresponding with C-level EA’s
- Organizing digital files
Hybrid : Likely 1-2 days per week. Looking for someone who is flexible. Usually they go in on 1-2 of the following days : Tuesday / Wednesday / Thursday.
Rare to go in Friday / Monday unless it’s a business need.
Must Haves :
- Previous EA experience / experience supporting executive level
- Experience in travel industry is highly desirable
- Experience managing schedules & digital files
- Flexible
- Able to multi-task, prioritize high efficiency
- Strong organization skills
- Strong calendar management ex : SVP’s calendar is constantly changing based on priorities
- Attention to detail is key
- Strong articulation, good grammar & writing skills will be corresponding closely with EA’s for high-level management
- Strong Microsoft Office : Outlook, Excel, PPT
- Confident presenting & corresponding with senior management
- Able to create more efficient processes
- Knows how to effectively file / create folders in One-Drive / email inbox to keep things organized for tracking and documentation purposes emphasis on organizing, making things easy to find later on
Additional Job Responsibilities :
- Ensure completion of project and action requests from SVP to GT staff members
- Manage dynamic calendar. Arrange internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communications
- Liaise with C-Level office staff to assist with executive travel and concerns as they arise
- Maintain supplier / vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates
- Coordinate and book business travel for SVP
- Prepare expense reports for SVP, maintain, organize
Job ID : 1008167
1008167
Administrative Assistant – hybrid
A contractor is needed in New York, NY to fulfill the role of .Monitors SVP mailbox bringing critical/time sensitive matters to SVP’s immediate attention and responding to emails on SVP behalf.Devises organizational procedures for incoming and sent emails: evaluates, prioritizes, creates necessary f...
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