Accounting and Order Management Coordinator

Job Description

Job Description

Description :

Position Title : Accounting and Order Management Coordinator

Reports to : Finance Manager

Location : Kalamazoo, MI Corporate Office

Employment Status : Full-Time

FLSA Status : Non-Exempt

Position Summary : We are a small but fast-growing independent business, and we are looking for an Accounting and Order Management Coordinator who loves numbers, is technically proficient, and would like a challenging position in a collaborative environment supporting our Finance Department.

A candidate who has experience with invoicing is preferred but not required. The ideal candidate is detail-oriented, enjoys working with numbers, and embodies our core values of SOAR : Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality.

Veterans and Military Spouses are encouraged to apply.

Duties and Responsibilities

The essential functions include, but are not limited to the following :

• Accounts Payable and Receivable : Assist with invoice processing, payment tracking, and managing accounts receivable activities.
• Reconciliation : Reconcile bank and credit card statements to ensure accuracy and completeness.
• Vendor and Client Communication : Resolve financial inquiries and issues with vendors and clients promptly and professionally.
• Order Processing : Accurately and efficiently process customer orders, ensuring all details are correct.
• Customer Service : Respond to customer inquiries regarding order status, providing clear and professional communication.
• Collaboration : Work with other departments to streamline both financial and order management processes, improving overall efficiency.
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur.

The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs.

Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base.

Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support.

Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include :

• Inc. 5000 Fastest-Growing Private Companies in America No. 3359 on the 2024 list
• Foodservice Equipment Reports 2024 Top Dealer
• VETS Indexes 5-Star Employer for 2024 Employer Awards
• Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
• Great Expectations Award for Outstanding Growth in 2023
• Strata GPO Top 10 Dealer
• RATIONAL 2024 Premium Partner Award
• Great Place to Work®
• 2024 Military Friendly® Employer Gold designation
• 2023 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Requirements :

Workplace Safety and Environment :

This position is based in an office environment, requiring desk work, computer use, attending meetings, and handling administrative tasks.

Approximately 100% of the time will be spent in an office setting.

Qualifications :

• 1 year experience working in office is preferred
• Strong technological proficiency, particularly with Microsoft Office applications, especially Outlook.
• Ability to follow and adapt to new systems or changes in procedures.
• Valid driver's license
• Excellent verbal communication skills and telephone manner
• Capability to work effectively in team settings, contributing to a collaborative and supportive work environment.
• QuickBooks and NetSuite experience preferred
• Excellent attention to detail; accurate data entry, and able to identify, analyze, and resolve issues or discrepancies
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

This position requires passing an extensive background check.

We offer you a generous benefits package including :

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable.

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.