Office Manager

Overview

Seeking a Full Time Office Manager on our Canandaigua Corps Team

Our Full Time opportunities offer :

• Generous time off every year including 14 paid holidays, up to 3 personal days, vacation time, and sick time
• Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
• Comprehensive Health Care Coverage with low cost employee premiums, co-pays, and deductibles
• Company Paid Basic Term Life Insurance for Employee
• Long Term Disability Insurance
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life
• Flexible Spending Account
• Eligibility for Federal Student Loan Forgiveness Program
• Tax Deferred Annuity (403B)
• Christmas Bonus
• Wireless discount for Sprint or Verizon customers
• Free parking

SCOPE AND PURPOSE OF POSITION :

The purpose of the Office Manager is to provide the Corps Officers with administrative support that enables the officers to freely minister and be involved in the community.

The Office Manager is responsible for the day to day operations and management of the office staff. This includes staff supervision, scheduling, reporting, Kettle Manager Maintenance & input, and corps communications under the direction of the Corps Officers.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintains confidentiality in all of client, staff, officers and agency information
• Serves as point person for office manager duties including managing equipment maintenance, purchasing supplies / inventory, and communicating with vendors to ensure accuracy of invoices for services.
• Maintains and schedules meetings and appointments and ensure contracts and insurance is secured.
• Maintains logical filling system for filing of records and correspondence as required.
• Manages the efficient operation of the office(., receiving and making calls, pick up and delivery of mail, directing visitors, attending meetings as requested and taking minutes when applicable).
• Generates and initiates all forms of correspondence as needed to include follow up.
• Researches and prepares information, materials, and reports and rationales as requested.
• Network to outreach into the community through a variety of methods to develop potential partnerships.

Qualifications

SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS :

• Computer proficiency required (including Microsoft Excel & Word)
• Ability to perform requirements of the position with a high degree of integrity and independent judgment.
• Excellent oral and written skills.
• Ability to organize and schedule and prioritize multiple tasks.
• Strong interpersonal skills.
• Valid Driver’s License that meets The Salvation Army Insurance Requirements.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.