Instructional Operations Office Associate

Instructional Operations Office Associate

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Posting Details

Posting Detail Information Open Date 08 / 13 / 2024 Close Date Open Until Filled Yes Special Instructions to Applicants Position Information Job Title Instructional Operations Office Associate Status Full Time FTE 1 Classification Title Office Professional Grade 8 Job Summary The Instructional Operations Office Associate performs information and document management and other related clerical duties for Instruction Operations activities.

This includes assisting with the design, compilation, and maintenance of data collection and record keeping systems, as well as collaborating with the development and implementation of continuous improvement practices, new technologies, and software to maximize efficiency and reduce overall workload.

The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals.

We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming. Required Qualifications

• Thirty (30) college credit hours related to this position.
• Two (2) years of relevant experience (working in an office setting and / or working with curriculum & assessments).
• General clerical skills including but not limited to using math, proofreading, data entry, filing structures, and records management.
• Ability to operate office equipment with a working knowledge of Microsoft Office, including intermediate Excel skills (knowledge of data sets, formulas, pivot tables, or other reporting skills).
• Ability to work with large data sets and reports while maintaining accuracy and precision with high attention to detail.
• Ability to perform work effectively and independently relative to multiple deadlines. Ability to exercise judgement in prioritizing projects.
• Demonstrate excellent interpersonal skills with the ability to work with diverse groups of people.
• Ability to communicate clearly and effectively including but not limited to verbal communication, emails, reports, meeting agendas, and notes.
• Critical and creative thinking skills with a focus on continuous quality improvement.

Preferred Qualifications

Associate or Bachelor’s degree in related area.

Physical Demands Schoolcraft College is committed to creating an inclusive environment and strongly encourages applications from veterans, individuals with varying gender identities, abilities, and from underrepresented populations.

Schoolcraft College is an AA / EEO Employer.

• Writing Skills : Ability to write reports, business correspondence, and procedure manuals.
• Language Skills : Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
• Communication Skills : Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
• Mathematical Skills : Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Reasoning Ability : Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
• Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Environment : This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone.

Communicating and exchanging information with individuals electronically or in person. This role may involve lifting / moving objects of up to 10 lbs.

and on occasion, up to 25 lbs.

Noise Level : The noise level in the work environment is usually moderate.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Hours 40 hours / week Salary $19.

26 per hour Job Duties Job Duty Name 1 Description of Job Duty Collaborates in the preparation of documents including, but not limited to, the on-going or follow-up maintenance of courses, sections, or other curriculum related materials with an extreme attention to detail, deadlines, and inter-connected timelines.

Essential Duty? Yes Percentage Of Time Job Duty Name 2 Description of Job Duty Works with others to review, edit, and provide feedback to stakeholders using multiple technologies to assist with catalog and schedule preparation.

Essential Duty? Yes Percentage Of Time Job Duty Name 3 Description of Job Duty Creates and / or formats specified documents or reports using various platforms and tools.

Essential Duty? Yes Percentage Of Time Job Duty Name 4 Description of Job Duty Assists with, organizes, and completes the set up and design of tables, charts, and graphs that provide a variety of summative curriculum and operational data used for decision making.

Essential Duty? Yes Percentage Of Time Job Duty Name 5 Description of Job Duty Assists in the design, compilation, and maintenance of data collection and record keeping systems.

Essential Duty? Yes Percentage Of Time Job Duty Name 6 Description of Job Duty Maintains the office’s file management, retention requirements, and policies to ensure quick access and retrieval in a secured system.

Essential Duty? Yes Percentage Of Time Job Duty Name 7 Description of Job Duty Coordinates and collaborates on communications to faculty, administrators, and staff pertaining to operational initiatives and tasks.

Essential Duty? Yes Percentage Of Time Job Duty Name 8 Description of Job Duty In alignment with the office’s and organization’s needs, prepares materials, and schedules meetings with administrators, faculty, and staff with attention to timelines and deliverables.

Essential Duty? Yes Percentage Of Time Job Duty Name 9 Description of Job Duty Interacts with various departments on campus on behalf of Operations, Curriculum and Assessment.

Essential Duty? Yes Percentage Of Time Job Duty Name 10 Description of Job Duty Collaborates with the development and implementation of continuous improvement practices, new technologies, and software to maximize efficiency and reduce overall workload.

Essential Duty? Yes Percentage Of Time Job Duty Name 11 Description of Job Duty Where required, devises procedures and Standards of Practice (SOPs) for operational responsibilities.

Essential Duty? Yes Percentage Of Time Job Duty Name 12 Description of Job Duty Where required, performs clerical / receptionist duties, to include managing rooms and scheduling meetings when appropriate.

Essential Duty? Yes Percentage Of Time Job Duty Name 13 Description of Job Duty Performs assigned clerical office duties including, but not limited to, setting up travel and professional development, maintaining OCA budgetary records, contracts, payroll, timesheets, office supplies or other necessary resources.

Essential Duty? Yes Percentage Of Time Job Duty Name 14 Description of Job Duty Exercises judgment in prioritizing of projects.

Essential Duty? Yes Percentage Of Time Job Duty Name 15 Description of Job Duty Competently works under pressure to meet deadlines.

Essential Duty? Yes Percentage Of Time Job Duty Name 16 Description of Job Duty Provides in-person office coverage and directs work for student employees, when needed.

Essential Duty? Yes Percentage Of Time Job Duty Name 17 Description of Job Duty Performs related duties as assigned. Essential Duty? Yes Percentage Of Time