Construction Project Coordinator

Why is This a Great Opportunity?

This position offers a dynamic and engaging work environment within a leading construction company known for its commitment to innovation, safety, and sustainability.

As a Construction Project Coordinator, you will have the opportunity to contribute to high-quality projects that exceed client expectations, working closely with a dedicated and talented team.

The role offers flexibility, competitive benefits, and the chance to grow professionally in the commercial construction industry.

With comprehensive health insurance, 401(k) with employer match, paid time off, and paid holidays, you will feel valued and supported while making a tangible impact on exciting and varied construction projects.

Job Description :

As a Construction Project Coordinator, you will play a crucial role in facilitating the smooth execution of construction projects by coordinating activities, resources, and communication amongst the project team.

You will work closely with our Project Management team to achieve project goals and objectives, performing various tasks such as maintaining project documentation and administrative duties.

Your responsibilities will include :

• Participating in bid day activities by delivering bids, bonds, and waiting for bid results.
• Maintaining accurate and complete project documentation in a shared drive.
• Setting up leads and new projects in Sage, Building Connected, and Plan Hub.
• Facilitating contracts at both the owner and subcontractor levels.
• Serving as a point of contact for project-related inquiries and communication with subcontractors.
• Collaborating with the project management team to resolve problems and optimize project performance.
• Supporting the project team in coordinating meetings, workshops, and other project-related activities, including taking meeting minutes.
• Maintaining and improving online project systems and software.
• Assisting the accounting manager in collecting lien waivers from subcontractors.
• Managing project-related paperwork by ensuring all necessary materials are current, properly filed, and stored (certified payroll reports, prevailing wage affidavits, lien waivers, MWBE reporting, workforce utilization reporting, etc.).

Qualifications :

To succeed in this role, you will need :

• An understanding of general contracting and the life cycle of a project.
• Proven experience as a project coordinator or in a similar role.
• Excellent written and verbal communication skills, with the ability to relay highly detailed information between internal and external project partners.
• Proficiency in project management software and tools.
• A detail-oriented approach with demonstrated skills in organizing and evaluating information.
• A motivated and self-directed mindset with the ability to anticipate needs, proactively find solutions, and adapt to changing priorities.
• Proficiency in data entry, project management software, Google Suite, Microsoft Office products, Apple devices, and utilizing office machines (copier, mail machine, fax machine).

Preferred qualifications include :

• An Associate or Bachelor's degree, or an equivalent combination of education and experience.
• 2-5 years of experience as a project administrator within the commercial construction industry

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