AP Specialist

We are currently assisting our client, a philanthropic organization, with a contractor search for a Accounts Payable (AP) Specialist .

Role Summary

The AP Specialist creates and supports the accurate and timely recording of all financial transactions including financial reporting, payroll, treasury, and tax.

This includes handling complex finance and accounting issues, including processing invoices for the organization and subsidiaries related to operating expenses, purchase orders, contracts and grants along with corresponding check and wire payments, and addressing the needs of a variety of issues relating to payments of foundation vendors and grantees.

The role also supports day-to-day procurement and payment operations through the management of accurate processing and recording of ongoing invoice and grant payment activities.

Job Responsibilities

• Own the delivery of financial services to internal and external customers.
• Review outsourced work, coordinate activities, answer questions as part of Tier II support provided to internal and external customers and provide oversight of daily expense function.
• Execute the day-to-day activities within the Accounting Team.
• Audit employee expenditures to ensure compliance with domestic and international policies and applicable laws.
• Serve as Program Administrator for the Organization's Expense Reporting Platform as well as Banking Partner (credit cards only).
• Ensure all organization-issued credit cards remain in good standing.
• Work closely with Travel & Events (T&E) teams to coordinate T&E expense service models.
• Analyze and prepare ad-hoc reports related to accounts payable processes.
• Serve as a subject matter expert for T&E-related projects.
• Establish and maintain vendors and detailed banking instructions in the Organization’s ERP system and DocuSign.
• Work closely with GCS, Program Teams, Grantees and Vendors to resolve any banking issues that arise.
• Design financial reports based on knowledge of systems as requested by customers and end-users.
• Maintain the chart of accounts within the financial system and lead organization-wide domain data updates ensuring accuracy and completeness.
• Support inclusive culture through modeling behaviors and actions; raise issues in a timely fashion to appropriate stakeholders.

Desired Qualifications

• A Bachelor’s degree or equivalent demonstrated experience preferably in accounting or finance.
• Technical expertise related to invoices, expenses, payments, banking and related processes, systems and tools with the ability to influence and drive change
• Advanced knowledge of domestic and international payment protocols (Check, ACH, Domestic & International wires).
• Advanced knowledge of basic project management principles
• Working knowledge of procure to pay best practices
• Proficiency with Dynamics 365 or similar accounting platforms
• Some experience with full cycle US domestic and multi-state payroll processing
• Full-cycle accounts payable experience
• Experience leading or as a subject matter expert on cross-functional projects

Considerations :

• US citizens and those authorized to work in the US are encouraged to apply.
• Work sponsorship is not available at this time.
• Location Seattle Hybrid
• Length of Assignment 9 -10 Months to start, possibility of extension or conversion.
• Compensation - $30 - $40 per hour DOE.
• Benefits Three insurance levels, 401K + match, sick leave, and working with a great company!
• This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.

S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

About Hansell Tierney :

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way.

Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises.

Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.