Admin Assistant - General / Enrolments

Schools (Government)

Melbourne, Western Metropolitan

Full-time

Part-time

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services.

The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 ( therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Ensure the provision of a range of administrative support functions for the Principal class, Business Manager and teaching staff.
In consultation with the Business Manager, determine and manage work priorities within the school office.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Implement induction programs for new staff, volunteers and other workers to the school.
Develop and implement strategies to ensure effective administration procedures.
Maintain the school's record system, including computerised student, staff and school records.
Sickbay Backup (First Aid Certificate required).
Other administrative duties as required.

Who May Apply

Individuals with the aptitude, experience and / or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.

Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.

Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

It is our policy to provide reasonable adjustments for persons with a disability (see ).

Additional support and advice on the recruitment process is available to Aboriginal and / or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at :

DE Values

The department's employees commit to upholding the department's Values : Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.

The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.

Information on the department values is available at :

Other Information

All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Please ensure that your application includes :

A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
A section addressing the selection criteria and the requirements for application under the Who May Apply section
Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Truganina South Primary School is a Public-Private Partnership (PPP) development in the Wyndham network area. The school caters for all year levels from P-6.

The school is located on Parkvista Drive and Federation Boulevard Truganina South and the majority of the students are drawn from the local area.

The state of the art facility provides critical infrastructure that brings together the best in contemporary educational design and promotes active student-centred learning through the creation of flexible, functional spaces.

The school is a leading example of ecological sustainability, with a frog bog and a range of other utility conservation measures.

The school structure is organised around the stages of schooling. Grades are arranged in straight Preps, 5 s and 6 s and multi-age grades for Years 1-4.

All teachers and students work in Learning Communities to create flexible teaching options in classrooms and to better cater for the individual needs of all students.

All teachers adopt a shared responsibility for all students within the Learning Community. The school upholds high expectations of all.

At Truganina South Primary School the child is at the centre and purpose of all that we do. All teachers and support staff work hard to provide a teaching pedagogy reflective of 21st Century designs, including ICT rich environments and Personalised Learning for all students.

This innovative, rich and rigorous curriculum is delivered in a positive, stimulating and challenging learning environment where every child experiences success and develops a love of life-long learning.

Our students are encouraged to explore their world through inquiry learning to become thinking, informed, resilient and self-directed learners who are able to be the best they can be and contribute actively to their community.

The key components of the teaching programs at Truganina South Primary School are the effective teaching of literacy and numeracy.

All staff are responsible for improved student learning outcomes.

Truganina South Primary school provides high quality programs in; Performing Arts, Visual Arts, Science, LOTE (Mandarin) and Physical Education.

The School's Student Leadership system at Truganina South Primary School provide students from all year levels with leadership training and skill developments, and there will be many opportunities to experience positions of responsibility.

Our students relish the opportunity to make decisions, take on responsibility and have an input into the direction of the school.

The relationships between the staff, students and parents are a fundamental strength at Truganina South Primary School. The school enjoys formidable Community involvement.

Parent involvement and participation in a variety of school activities are a significant feature of our school life and are actively encouraged and greatly valued.

There is common community interest to work towards the provision of quality education for students at Truganina South Primary School.

In partnership with the YMCA, a long day care and a community centre are features of the school site providing community and children's services in the one location where families need them the most.

Our Vision

At Truganina South Primary School, the child is at the centre of all we do. We collaborate to support student wellbeing and learning, preparing our students for happy and successful futures.

Our Mission

It is the mission of Truganina South Primary School to provide our students with excellence in teaching and learning and to ensure that all students experience success.

Through community connectedness, students develop a love of learning allowing them to become self-motivated, curious and tolerant citizens.

Our Values

Relationships - Developing strong relationships with all community members

I will speak positively to others
I will listen to others and accept what they have to say
I will support others in need
I will include others and embrace their contributions

Excellence - Striving to achieve excellence in all that we do

I will work hard to achieve my goals
I will always do my best
I will strive to continually improve

Acceptance - Valuing others and accepting the differences and diversities of others

I will show compassion towards others
I will have a positive attitude to everyone

Collaboration - Working together to achieve our goals, vision and mission

I will work cooperatively with all members of the community
I will value the contributions of others
I will provide constructive feedback to other people within our community

Honesty - Being honest with the people within our community

I will always tell the truth
I will encourage others to tell the truth
I will respect others that tell the truth

Truganina South Primary School is seeking applications from educational leaders who are committed to a teaching pedagogy reflective of 21st Century Designs including ICT rich environments and personalized learning for all students.

We are looking for educators who are committed to their profession and will contribute to the positive culture of our school.

Important information to all applicants :

Applications should be submitted as PDF with your cover letter / CV and KSC responses contained in the one document.
Please ensure you include the details of 3 referees within your application.