Purchasing & Operations Support Specialist (BLANK AST 3)

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Job ID

73868

Location

Davis

Full / Part Time

Full Time

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Job Summary

Under supervision of the Animal Care Business Office (ACBO) Financial Business Officer, this position is responsible for the mission critical function of complex purchasing and accounting / billing of 98% of the laboratory animals purchased UC Davis wide for research and teaching under strict deadlines and in compliance with federal regulations.

Provide operational support for the Animal Care Program inclusive of the coordination & processing of animal transfers, imports and exports (includes UCD, UCD Health, and non-UC customers), coordination of facility maintenance requests and management of keys / access.

Serve as the primary resource to the customers & visitors of the Animal Care business office. Provide business & administrative support of the three Animal Care Program units : Teaching and Research Animal Care Services (TRACS), Campus Veterinary Services (CVS), and the Institutional Animal Care and Use Committee (IACUC), as needed.

Apply By Date : November 5, 2024 at 11 : 59pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and / or educational degree if required of the position.

• Experience performing data entry functions with a high degree of accuracy for variable data types.
• Experience performing purchasing, accounts payable and other basic accounting processes.
• Interpersonal communication / customer service skills to interact / communicate with a diverse group of individuals (faculty, staff, students, professional researchers, vendors, campus visitors).
• Organizational and time management skills to independently organize work effectively to achieve timely progress on multiple simultaneous projects, distribute effort appropriately among projects, meet strict deadlines and maintain a high level of productivity & effectiveness under a heavy, varied workload.
• Intermediate computer skills using Microsoft Office (outlook, excel, word).
• Skills to interpret and apply University and departmental policy and procedure.

Preferred Qualifications

• Experience using UC Davis automated systems.
• Analytical, problem solving and decision-making skills to identify and dene problems and recommend and implement solutions.
• Knowledge of university forms, policies and procedures in the areas of general accounting, self-supporting units, accounts receivable, purchasing, and invoicing.
• Familiarity with campus-wide offices, administrative contacts, campus structure and resources.

Key Responsibilities

• 50% - Purchasing
• 20% - Operations Support
• 20% - Billing / Accounts Payable / Accounting
• 10% - Other

Department Overview

The Animal Care Business Office (ACBO) provides administrative and operational support for the Animal Care Program (ACP).

Led by the Campus Attending Veterinarian / Associate Vice Chancellor, the ACP provides oversight for the use and care of animals in research and teaching at UC Davis.

• The ACP is organized into three units : 1 Teaching and Research Animal Care Services (TRACS) is the main animal care unit that provides daily care and oversight of animals used in teaching and research at UC Davis;
• 2 Campus Veterinary Services (CVS) is responsible for ensuring that adequate and humane veterinary care is provided to the research and teaching animals at UC Davis;

and 3 Institutional Animal Care and Use Committee (IACUC) oversees the university's animal care and use program and is responsible for reviewing all animal use protocols and amendments, ensuring compliance with federal and state regulations, inspecting animal facilities and laboratories, and overseeing training and educational programs.

POSITION INFORMATION

• Salary or Pay Range : $ 28.49 - $ 40.83 / hour
• Salary Frequency : Bi-Weekly
• Salary Grade : 108
• UC Job Title : BLANK AST 3
• Number of Positions : 1
• Appointment Type : Staff : Career
• Percentage of Time : 100 %
• Shift Hours : 8am-5pm
• Location : Davis, CA
• Union Representation : Yes - CX
• Benefits Eligible : Yes
• Hybrid / Remote / Onsite : This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals.

Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract.

Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC : https : / / ucnet.

universityofcalifornia.edu / labor / bargaining-units / index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off / Vacation / Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short / long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting / Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting / Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting / Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing / Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing / Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing / Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending / Stooping - Occasional Up to 3 Hours
• Squatting / Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use / repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Occasional Up to 3 Hours
• Operating motor vehicles and / or equipment - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving / reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer / Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

This position is an essential position and may be required to be on campus up to 100% of the position's work schedule during times of reduced or suspended operations.

Fast paced environment with office noise, frequent interruptions & competing priorities. Work occasional varied lunch hours.

Work occasional overtime. Restricted vacation during peak periods. A valid CA driver's license, or ability to obtain one, for travel to UCD offices located on & off the main Davis campus.

Must be sensitive to humane animal welfare standards; must be sensitive to confidentiality.

The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community.

The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty.

Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

https : / / ucdavispolicy.ellucid.com / documents / view / 271

Special Requirements

This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach.

We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground.

The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California, Davis is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification.

Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements?

We still encourage you to apply! #YouBelongHere