Real Estate Assistant

Job Description

Job Description

Who We're Looking For :

We’re looking for an exceptional Executive Assistant who is highly organized, detail-oriented, and experienced in providing top-tier administrative support to executives or in similar roles.

You should be proactive, discreet, and possess a strong work ethic. A sense of humor and the ability to stay calm under pressure are essential.

If you thrive in a dynamic, entrepreneurial environment that values mission and results while being team-focused, we want to hear from you.

Key qualities for success in this role include sound judgment, excellent written and verbal communication skills, and the ability to juggle multiple priorities effectively.

The real estate industry is fast-paced and demanding, so we seek someone passionate about their work and the impact they make on both the company and its clients.

This is a long-term position within a high-pressure organization, where you’ll be supporting a leading CEO in a rapidly growing company.

If you’re ready to face challenges, handle high-stakes situations, and engage with demanding clients, this could be the ideal role for you.

If this sounds like the right fit, we encourage you to apply.

This is not a remote position. This is an in-office role.

Compensation : $70,000+

$70,000+

Responsibilities :

• Calendar Management : Oversee and maintain the executive’s calendar, scheduling all calls, meetings, conferences, and appointments, both personal and professional.
• Communication Handling : Answer phone calls and emails, return messages, and route inquiries to the appropriate individuals to ensure efficient use of the CEO’s time.
• Travel Coordination : Create and manage travel itineraries, preparing all necessary materials (both electronic and paper), and arrange CEO’s travel, teaching engagements, vacations, and personal appointments.
• Meeting Documentation : Take detailed notes during meetings, prepare minutes for distribution, and provide daily morning agenda updates to the CEO, including appointments and action items.
• Schedule Organization : Coordinate the CEO’s daily schedule, including managing the calendar, prioritizing tasks, and preparing for all appointments and meetings.
• Client Interaction : Document client meeting notes, create action items, and delegate tasks as needed. Build and maintain relationships with current, potential, and past clients.
• Event Coordination : Organize and manage events for the CEO and company, including speaking engagements and marketing-related activities.
• Content Creation : Assist with strategizing and creating engaging content for the CEO’s social media channels.
• Project Assistance : Complete special projects for the CEO and team as required.
• Appointment Support : Attend listing appointments with the CEO, within standard office hours.

Qualifications :

• Commuting Requirement : Must be willing to commute to and work in our Winchester office. This is not a remote or hybrid role.
• Experience : Proven experience as an Executive Assistant is essential. Real estate experience is advantageous but not required.
• Education : Bachelor’s Degree required.
• Technical Skills : Proficiency with a variety of computer software applications is necessary. Experience with iPhones and Apple products is highly preferred.
• Social Media Knowledge : Must be familiar with current social media trends, apps, and content creation strategies. Experience in engaging and growing an online audience is a plus.
• Organizational Skills : Strong organizational abilities with a keen eye for detail, capable of managing and prioritizing multiple tasks efficiently.
• Communication Skills : Excellent verbal and written communication skills, with a strong attention to detail in composing, typing, and proofreading materials.
• Interpersonal Skills : Charismatic and personable, with the ability to handle sensitive and confidential situations with poise, tact, and diplomacy.
• Decision-Making : Capable of making quick, effective decisions, solving problems, and maintaining confidentiality with minimal supervision.
• Adaptability : Ability to meet deadlines, stay calm under pressure, and adapt to a fast-paced, evolving environment.
• Independence and Direction : Able to work independently on assigned tasks while also following directions and accepting feedback on assignments.
• Flexibility : Demonstrates flexibility and adaptability to changing schedules and demands.
• Customer Service : Strong interpersonal skills with a commitment to providing exceptional service to luxury clientele.

Personable, welcoming, and attentive.

Growth Mindset : Competitive, with a strong commitment to both personal and professional development.

About Company

Nationally recognized real estate in the Greater Boston area and ranked as the #1 Keller Williams team in Massachusetts in 2023 & 2023 with over a billion dollars in residential real estate sales over the past 20 years.

As a growing team, we are focused on maintaining our unique culture through a very selective hiring process. You will work with high-minded and achievement-oriented coworkers who want to see you achieve your goals.

We are a learning and growth-oriented organization and provide ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career.

Enjoy a fun, team-oriented atmosphere. Monthly team outings.

Values : Humble, Driven, Professional, Integrity, Relationships