Administrative Services Manager II (Life Sciences)

Administrative Services Manager II (Life Sciences)

The Department of Economic Opportunity is seeking qualified candidates to fill an Administrative Services Manager II vacancy in the department's Policy and Strategy Division focused on building an industry cluster strategy for the Life Sciences Industry. The position directly supports the department's objective of advancing inclusive economic growth that provides jobs, careers, entrepreneurship support, business development assistance and other services that advance economic opportunity for persons experiencing homelessness and other disadvantaged populations. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager II.

Work Location : Economic Opportunity Headquarters 510 S Vermont Ave 11th Fl Los Angeles CA 90020 Economic Opportunity offers a hybrid telework schedule subject to the needs of the department.

Essential Job Functions :

• Manages the development and implementation of the County's industry cluster strategy for the Life Sciences industry, with a focus on the region's competitive advantages, key economic indicators, and specific geographies, that is directed towards the region's disadvantaged populations and focus areas, and which contains outcomes, metrics, and deliverables.
• Serves as the County's liaison to the Life Sciences industry, representing the County to relevant stakeholders, associations, and forums, while establishing additional mechanisms to build relationships and partnerships with this industry.
• Leads the development of industry studies and analysis to identify gaps, trends, and opportunities for the County to advance equitable industry growth through investments, programs, policies, and initiatives.
• Coordinates across the department and the County broadly to align existing programs and services for the industry, while identifying and implementing efforts to streamline processes and enhance services for the industry.
• Supports development of a business recruitment, retention and expansion strategy for this industry that considers and incorporates the full breadth of relevant County services, investments, and tools, while leveraging regional assets, institutions, and partners with a nexus to this industry.
• Develops written reports and recommendations to executive management and the Board of Supervisors related to policies, programs and initiatives on the Life Sciences Industry and related matters.
• Manages development and implementation of other high-priority departmental special projects and policy initiatives, which include cluster strategies for other industries, development and implementation of American Rescue Plan Act-funded programs, development, and completion of economic development studies to guide policy recommendations, development of proposed Board motions and policies, and strategic planning.
• In collaboration with various departmental teams, develops, implements, and monitors work plans to achieve assigned objectives; provides input and monitors performance; participates in developing, implementing, and evaluating plans, processes, and procedures to achieve established goals and objectives in accordance with department standards.
• Plans and conducts highly complex and sensitive research assignments requiring the development of study criteria, locating and gathering of data from multiple sources and interpretation of conflicting and ambiguous data to reach sound conclusions; identifies research problems and challenges, and devises analytical methods and techniques required to accomplish assignment objectives; develops statistical and information-gathering processes to ensure quality, integrity, validity and relevance of data obtained for analysis and decision making purposes.
• Compiles information by grouping and / or categorizing the information (e.g., in tables, spreadsheets, data files) in meaningful ways to facilitate meeting specific analytical requirements.
• Uses qualitative and / or quantitative analytical methods to identify and evaluate highly complex issues, summarize findings, and draw fact-based conclusions often based upon large amounts of ambiguous and / or conflicting information.
• Analyzes highly complex operational, financial, program and other issues and makes recommendations on appropriate courses of action; participates in the development of options and positions that meet objectives and best balance the interest of various stakeholders; develops and / or recommends the development of major programs or policies to address problems or improve operations by applying the results of research and analysis of pertinent information in order to ensure the highest likelihood of success.
• Prepares a variety of documents (e.g., reports, business correspondence, memoranda) often of a highly sensitive nature requiring the exercise of organizational acumen; uses appropriate software programs (e.g., word processing, desktop publishing, presentation) to effectively communicate information to various audiences (e.g., departmental personnel, members of the public, governing boards).
• Interacts with a variety of individuals (e.g., commissioners, Board Deputies, vendors, managers, representatives of businesses, economic development entities and other external agencies / organizations) often on highly sensitive, contentious, and confidential issues; participates in meetings to make presentations, provide advice and / or consultation services, resolve conflicts, mediate disputes, and negotiate agreements; coordinates activities with County central agency and departmental staff, consultants, outside agencies to ensure that programs are successfully implemented.
• Monitors processes and programs by gathering and analyzing relevant information to ensure that processes are capable and stable, and programs proceed as planned; monitors emerging issues and concerns to develop timely proactive responses.
• Evaluates the effectiveness of various programs by comparing program outcomes to program goals to determine whether to continue, modify, or discontinue programs. Performs various administrative duties (e.g., creating and maintaining files; formatting standard documents; receiving, processing, and routing documents) by appropriately applying Federal and State laws, County and local ordinances, and departmental policies and procedures to ensure all work done complies with established guidelines and requirements.

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