Meeting Planner

Feeling stuck? Put your career in motion with a great, new opportunity. Join the Kelly® team as a Meeting Planner to work at Ethicon in Santa Clara, CA.

We’re here every step of the way to help you and your career be the best it can be. Bring your energy and expertise. We’ll help you get where you want to be.

Salary / Pay Rate / Compensation : $35 / hour

Shift : Monday-Friday, 8am-4pm

Location : Onsite, Santa Clara, CA

Benefits : Med / Den / Vis, 401(K), PTO, and Paid Holidays

Why you should apply to be a Meeting Planner :

• Competitive pay
• Work with a premier healthcare company
• Collaborate with a global team
• Opportunity for growth and development

What’s a typical day as a Meeting Planner? You’ll be :

• Partnering with Global Strategic Marketing to execute Health Care Professional events for the Ottava team
• Managing full logistics planning for events, including assisting with airfare, ground transportation, hotel and meal arrangements for US and International Attendees
• Managing event materials and hosting if in the respective client facility
• Partnering with JNJ Travel to source hotels as needed
• Establishing processes in Santa Clara institute with onsite staff and JJI Team
• Managing event registrations in Cvent
• Reconciling attendance for each event
• Managing credit card payments and maintaining accurate receipts
• Resolving any vendor payment or receipt discrepancies
• Keeping accurate and timely records in dedicated SharePoint site
• Communicating all necessary event details to event lead
• Hosting all attendees onsite during events and managing setup and breakdown of event
• Managing, printing, and preparing all event materials to be used onsite, including security badges
• Securing JJI space as needed for events
• Adhering to all HCC / Legal / Privacy Guidelines and Global Travel & Entertainment Policy
• Adhering to Cross Border Policies

This job might be an outstanding fit if you :

• Have a Bachelor’s degree (highly preferred)
• Have a minimum of 2 years meeting planning experience
• Have experience in MD / Pharma (highly preferred)
• Have a strong customer focus and commitment to providing superior service
• Have strong written and verbal communication skills, including grammar and syntax
• Have strong presentation skills
• Have strong interpersonal skills
• Have strong typing skills and proficiency in Microsoft Word, PowerPoint, and Outlook
• Have Cvent experience
• Can acquire experience with J&J Systems on the job

What happens next :

Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry even if this position doesn’t work out, you’re still in our network.

That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be a Meeting Planner today!

GRACE