Event Services Manager

Event Services Manager

For more information about the Office of Business, Hospitality and Auxiliary Services, please visit our website at BHAS.pitt.

edu and check us out on social media :

LinkedIn : @BHASPitt

Job Summary

Coordinates official events and other events in-person and virtually. Oversees vendors, event components, budget, and event marketing.

Essential Functions

The Conference Services department is seeking a qualified candidate for the open Event Services Manager position. This position will primarily focus on the sales, planning, and execution of Summer Camps & Conferences (SCC) programs from March - August annually.

The ESM will assist with planning other events produced by Conference Services during the SCC offseason.

The position requires availability to work during evenings, weekends, and holidays as required by business needs. There may also be opportunity to work from home based on business needs.

Responsibilities include but are not limited to :

• Solicits and books new and returning clients for SCC programs on Pitt's Oakland Campus.
• Ensures logistical details are confirmed with SCC clients and communicated to campus partners in a timely manner.
• Facilitates execution of all contracted activities and handles any issues experienced by SCC guests while on campus.
• Assists department leadership with training and oversight of SCC Assistants (student workers).
• Confirms all logistical details of assigned contracted events during SCC offseason.
• Manages external vendors and / or internal campus services providers for event execution.
• Communicates all event details and changes to Event Operations teams.
• Facilitates a seamless turnover from Event Sales & Service teams to Event Operations and assists with event execution as necessary.

Provides prompt, professional assistance, and outstanding customer service during all phases of event booking, detailing, and execution for both SCC and assigned offseason clients.

Physical Effort

Requires regular traversing of the University Campus to meet with clients and stakeholders and oversee conferences and events.

Event equipment set up assistance and adjustments may be required. The ability to stand, sit, walk, bend, and lift objects up to 30 pounds are required.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community.

This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces.

We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action / Equal Opportunity Employer and values equality of opportunity, human dignity and diversity.

EOE, including disability / vets.

Assignment Category : Full-time regular

Job Classification : Staff.Events Manager

Job Family : Administrative Support

Job Sub Family : Events

Campus : Pittsburgh

Minimum Education Level Required : Bachelor's Degree

Minimum Years of Experience Required : 3

Will this position accept substitution in lieu of education or experience : No

Work Schedule : Monday - Friday, 8 : 00-5 : 00pm. Evening and weekend hours may be required based on business needs.

Work Arrangement : Monday - Friday, 8 : 00-5 : 00pm. Evening and weekend hours may be required based on business needs.

Hiring Range : To be determined based on qualifications

Relocation Offered : No

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment : PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents : Resume, Cover Letter

Optional Documents : Not Applicable

Please see job description

PI245497316