Program Specialist IV

Candidates Request Form Job Title Program Specialist IV Client Company / Dept. Name The Texas Department of State Health Services (DSHS) Address DSHS Central Campus, W.

th Street City Name Austin State Name TX-Texas Zip Code If others (Address) Duration of the project Project Start Date September , Project End Date August , Due date for Resume submission / / No.

of Openings No. of Maximum Submissions Job Description DSHS is looking to fill a position to assist the Executive Clerk conduct

executive communications. Under the guidance of the Clerk, manages, and facilitates

the flow of written information from external stakeholders and DSHS staff to the DSHS

Commissioner and executive leadership team including letters, emails, memos

requesting Commissioner action, informational memos, reports, and briefing

documents.

Essential Job Functions :

Coordinate the response, review, and completion of all executive

correspondence submitted to the Commissioner and / or executive leadership for

approval and signature. Manage and monitor all documents prior to distribution

under the Commissioner's signature. Reviews responses for clarity and

compliance with DSHS standards. Ensures that information is clear and

consistent with DSHS policies and procedures.

Works with divisions, government affairs, communications, consumer

affairs, Chief Financial Officer, Office of General Counsel, and others as required

to ensure that all documents submitted for Commissioner's approval have

undergone required department review and approval. Returns Commissioner

decisions to the appropriate division or center.

Help Executive Clerk maintain an effective executive correspondence

tracking process. Follows guidelines, policies, and operational procedures for

executive correspondence.

Other duties include actively participating in a supporting role to meet the

agency's obligations for the COVID- disaster response and / or recovery or

continuity of operations activation. May assist the Executive Clerk with setting

up a new database archive system and with transferring data into the system. Skill set info Knowledge, Skills, and Abilities :

• Skill in reviewing, revising, and / or editing written documents.
• Skill in managing multiple and competing priorities.
• Skill in use of computer related equipment, including the use of Microsoft Office

Suite to include word processing, spreadsheet, and database software programs,

also Adobe Acrobat.

• Skill in organizing files and administrative materials so they are easily retrieved.
• Ability to establish effective working relationships with staff at all levels of an

organization.

• Ability to work independently and make timely and effective decisions.
• Ability to work under pressure and meet deadlines.
• Ability to organize and present information effectively, both orally and in writing.
• Ability to interpret and apply DSHS and HHS System policies and procedures.
• Ability to maintain confidentiality of sensitive information.
• Knowledge of DSHS and / or health and human services programs and services.
• Experience setting up databases using online platforms.
• Experience and / or ability using mail merge.

Initial Selection Criteria :

One () year of direct experience with DSHS working in the same capacity as the

job description. Minimum one year experience in written and verbal

correspondence, clerical skills, data management, Microsoft Office suite

products, and public health. Education Certifications (if required) Documentation Required for submission Resumes Work Hours Account Manager Name (Proposal Team) Work authorization required US Citizen Only Relocation is accepted No Remote work No Additional Notes if any Hybird.

Candidates need to be onsite for days at the Agency facility

• Expected Start Date : September , .
• Hybrid : -days onsite and days remote.
• Duration : year.
• Location : DSHS Central Campus W. th Street, Austin, Texas HHS Region No. .

Note : All the candidates submitted must have One () year of direct experience with The Texas Department of State Health Services providing the services as described in the Job Description.