EXECUTIVE ASSISTANT - OPERATIONS ADMINISTRATION

Details

• Department : Operations Administration
• Schedule : Monday - Friday, 8 : 00AM - 5 : 00PM
• Hospital : Ascension St. Vincent
• Location : Indianapolis, IN

Benefits

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example : Travel, PRN, Short-Term Option, etc.

Actual compensation offer will vary based upon role, education, experience, location, and qualifications. Connect with your Talent Advisor for additional specifics.

Responsibilities

Provide administrative support for executives.

Responsibilities :

• Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Prepare, process and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
• Attend meetings, keep records of all proceedings and act as custodian for all related documentation.
• Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
• Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s).

Requirements

Education :

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note : Required professional licensure / certification can be used in lieu of education or experience, if applicable.

Additional Preferences

Executive Assistant - Operations Administration Full-Time, Day Shift

Role of the Executive Assistant :

This role will be assisting the Chief Operating Officer (primarily) and Chief Nursing Officer (occasionally) in daily operations.

• Minimum of 2 5 years of Executive Assistant experience is preferred.
• Healthcare background experience is preferred.
• Bachelor’s degree is preferred.
• Project management experience preferred.
• Schedules / coordinates meetings.
• Establishes and maintains filing systems.
• Attend meetings to record minutes.
• Ability to manage and understand multiple electronic platforms to assist leadership with reports related to compliance.
• Efficient with Google platform - Google Sheets, Google Docs, Google Slides, Google Email
• Composes, types, and transcribes correspondence, forms, reports, presentation materials, and other written communications as required.
• Experience working in a healthcare environment is preferred.
• Highly skilled phone etiquette, communication verbally, and written skills.
• Interpersonal skills, professionalism, and desire to learn.

Why Join Our Team

Ascension St. Vincent in Indiana has been providing rewarding careers in healthcare for over 148 years. With 24 hospitals throughout the greater Indianapolis and Evansville areas, Ascension St.

Vincent offers careers in a wide range of services including acute and long-term care, bariatrics, cancer care, cardiovascular services, emergency services, neuroscience, orthopedics, pediatric services, primary and urgent care, women's health services and more.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community.

Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Equal Employment Opportunity Employer

Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists.

Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application.

Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E-Verify