Event Sales Coordinator

UNTITLED Hotel is seeking a passionate, hospitality-minded individual with an exceptional eye for

detail and knowledge of business financials to join our team.

The Hospitality Event Sales Coordinator is responsible for booking, planning, and overseeing

events at the public spaces at UNTITLED, including but not limited to soliciting new accounts,

sustaining relationships with existing accounts, coordinating, and servicing client functions to

ensure satisfaction, and maintaining profitable operations with a high-quality offering and

service experience.

Key Responsibilities

Recognize the importance of providing extraordinary hospitality and exemplify this in

interactions with guests, clients, and coworkers alike.

Manage existing accounts, follow up with client re-solicitation to capture future business,

and establish and maintain lasting relationships with clients.

Perform daily administrative tasks including but not limited to timely correspondence to

catering, event and sales inquiries, preparation of proposals and contracts for clients,

creation and analysis of sales budgets, execution of beverage and operating supply

purchasing, design and implementation of strategies to increase sales, and so on.

Collaborate with hotel and f&b operations teams to ensure successful execution of

events from genesis to execution- recognizing that every day presents varying needs

and adjusting numbers accordingly.

Utilize knowledge of the public area room setups, capacities, and servicing capabilities

as well as hotel accommodation and room configurations to offer thoughtful proposals to

clients.

Conduct site visits and provide tours of the public spaces.

Oversee event execution, ensuring visibility on the floor and assisting staff as needed.

Plan and execute holiday and special events in conjunction with the Sales and F&B

departments.

Participate in required M.O.D. program as scheduled.

Maintain, refine, and grow the department’s SOPs and operating systems. Explore new

outlets and opportunities for all spaces while considering breadth of capability. Maintain

records of events and guest feedback, analyze trends, and strive to improve customer

satisfaction to further increase client retention.

Attend industry events to network and generate leads.

Qualifications

Bachelor's degree in Hospitality Management or related field preferred

2 years of experience in hospitality sales

Approach all encounters with guests and employees in an attentive, friendly, courteous

and service-oriented manner

He / she must have a strong knowledge of gatherings for 200 persons or less and

understand the importance of prospecting in creating new sales opportunities for the

hotel.

Must be able to effectively communicate both verbally and written, with all level of

employees and guests in an attentive, friendly, courteous and service oriented manner

Excellent organizational skills and attention to detail

Must be able to multitask and prioritize departmental functions to meet deadlines

Ability to work independently and as part of a team

Flexible and long hours sometimes required

Must be effective at listening to, understanding, and clarifying concerns raised by

employees and guests

Attend all hotel required meetings and trainings

Participate in M.O.D. coverage as required

Maintain high standards of personal appearance and grooming

Must be effective in handling problems, including anticipating, preventing, identifying,

solving problems and implementing solutions as necessary.

Medium work Exerting up to 50 pounds of force occasionally, and / or 20 pounds of force

frequently or constantly to lift, carry, push, pull or otherwise move objects

Must be able to maintain confidentiality of information.

Compensation & Benefits

Base Salary Range + Commission

Medical, dental, vision and life insurance available following waiting period

Paid time off package following waiting period

Access to PLUM, commuter, financial wellness, fitness benefits, pet insurance, and more