Administrative Professional II - Academic Affairs

Position Summary

Provides support as an Administrative Professional for departments with direct supervision. Serves as a liaison to various internal and external customers.

Essential Duties

• Types correspondence, memos, reports, or other documents to include formatting documents, spelling and punctuating accurately, and proofreading.
• Assists in the development of spreadsheets, tracking tools, presentations, and speeches using the appropriate software.
• Answers, screens and routes phone calls, takes messages, schedules appointments, and manages calendars.
• Duplicates documents, processes and distributes mail, sets up and maintains filing systems. Is responsible for troubleshooting office equipment problems.
• May makes travel arrangements including transportation and hotel reservations, as directed.
• May be responsible for setting up conferences, seminars dinners or special programs.
• Orders supplies from internal and external sources and processes reimbursements and maintains records of these.

Other Duties

Performs other duties as assigned

Competencies

• Accountability : Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness;
• confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals;

demonstrates a commitment to National Jewish Health.

• Attention to Detail : Accomplishes tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job;
• accurately checking processes and tasks; being watchful over a period of time. Sets high standards of performance for self and others;

assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

Collaboration / Teamwork : Cooperates with others to accomplish common goals; works with employees within and across his / her department to achieve shared goals;

treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.

Peer Relationships : Interacts with others in a constructive, positive, and respectful manner, regardless of individual differences.

Assists team members or co-workers in achieving personal goals and completing assignments.

Supervisory or Managerial Responsibility

None

Travel

None

Core Values

• Be available to work as scheduled and report to work on time.
• Be willing to accept supervision and work well with others.
• Be well groomed, appropriately for your role and wear ID Badge visibly.
• Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
• Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the institution.
• Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
• Wears appropriate PPE as outlined by the infection control policies and procedures.
• Demonstrates compliance with all state, federal and all other regulatory agency requirements.

Minimum Qualifications

• Education : High School diploma required
• Work Experience : 2 years of administrative assistant or related office setting experience preferred
• Special Training, Certification or Licensure : None

Salary Range : $22.00 - $27.00

Benefits

At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset.

With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage : Multiple Cigna health plans for Colorado, regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off : Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans : Coverage effective the first of the month after hire.
• Retirement Savings : 403(b) plan with employer contributions after two years.
• Wellness Incentives : Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement : Up to $5,250 annually for full-time and part-time employees.
• Child Care Assistance : Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness : Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance : Employer-paid plans and optional buy-up choices.
• Voluntary Benefits : Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan
• Exclusive Discounts : Savings on local services, insurance, and RTD bus passes.

Application Deadline : This position will be open for a minimum of three days and until a top applicant is identified.