Job Title : Office Clerk / Administrative Services Assistant
Location : Chattanooga, TN 37411 (100% Onsite from Day 1)
Duration : 12 Months Contract (with a possible extension)
Job Description :
Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail;
and performs related work as required.
An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his / her personal attention.
- Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;
- attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;
attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
- Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;
- prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes;
may take minutes at staff meetings.
Makes travel arrangements; keeps expense accounts; orders office supplies as needed.
Operates standard office machines and equipment as necessary.
Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
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