ADMINISTRATIVE ASSISTANT (HYBRID)

DivIHN (pronounced divine) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations.

Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

Visit us at

https : / / divihn.com / find-a-job /

to learn more and view our open positions.

Please apply or call one of us to learn more

For further inquiries regarding the following opportunity, please contact one of our Talent Specialists

Divya at

224 369 2969

Meghna at

224 369 4230

Title : Administrative Assistant (Hybrid)

Location : Round Lake, IL

Duration : 6 Months

Hybrid : Onsite 3 days / week in Round Lake, IL

Description :

• You are the go-to person for our recruiters, candidates and hiring managers, focused on supporting hiring activities and playing a pivotal role in delivering an amazing experience.
• You'll thrive in a fast-paced environment, you're super organized, proactive and outcome-oriented.
• This means you're also phenomenal at multi-tasking, with high attention to detail and, you're definitely someone that loves talking to people!
• Your day will center around ensuring all logistical and administrative aspects of recruiting and onboarding are delivered with precision (and a smile).
• You'll be in sync with your recruiters to achieve seamless handoffs, acting with urgency to navigate and resolve challenges.
• You'll work well alongside your teammates and independently and your positive engagement with others will ensure a great experience for everyone involved.
• Key accountabilities will range from managing interview requests to facilitating candidate travel or jumping in to proactively assist your recruiters and hiring managers.
• You'll own expertly leading and supporting candidates through post-offer processes efficiently and effectively, right through to their first day.
• You'll be an outstanding communicator, skilled at establishing effective relationships.
• As a Recruiting Coordinator, you're an integral part of the success of the team.
• This person is basically the admin for the TA team, need someone who is very organized, detail-oriented, and who can multi-task in a fast-paced environment.
• Experience with scheduling interviews and coordinating travel

Your team :

You'll benefit from being part of a fantastic, global Talent Acquisition organization, with diverse and experienced professionals.

We'll support your development and will provide you access to tools, technology, and training to help advance your career.

We value speed, simplicity, courage, and collaborating as one team. We offer autonomy with accountability and you'll be a key member of the local HR team.

What you'll be doing :

• Work with the hiring team and candidates to secure interview availability and respond to queries
• Using relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and support logistics
• Actively contribute to a first-class experience and be the face of client when meeting and greeting candidates
• Play a lead role in supporting candidates to navigate through post-offer processes including background checks
• Participate in continuous improvement projects

What you'll bring :

• Bachelor's degree preferred with 1 or more years of experience in a coordination role, ideally within an onsite or in-house team
• Experience with complex or volume scheduling
• The user of Outlook, Excel, Word, PowerPoint, and Workday preferred
• Capability to interact with people at all levels, with a focus on building high-quality relationships
• Ability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
• Experience within Human Resources preferred

About us :

DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond.

The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.