Corporate Accounts Payable Specialist Level II

Corporate Accounts Payable Specialist- Level II

Organization Name : Buffalo Rock Company

Job Department : Corporate Accounts Payable

Reports to : Corporate Accounts Payable Manager

Work Schedule : Monday- Friday

Job Type : Regular

FLSA Status : Non-Exempt

Amount of Travel Required : None

Job Description

Summary / objective

Buffalo Rock is an award-winning Pepsi and Keurig Dr Pepper bottler founded in Birmingham, AL more than years ago. Buffalo Rock manages the best beverage portfolio in the country, which includes several beloved global and regional brands.

The Corporate AP Specialist-Level II is a key member of the Corporate Accounts Payable team responsible for efficiently processing Accounts Payable through accurate verification, coding and recording of invoices within the Oracle software AP module.

Essential functions

• Provide independent judgment in creating and selecting strategies to determine appropriate action related to Accounts Payable.
• Identify inconsistencies and problems in the Accounts Payable process and provide possible solutions.
• Recognize, research, and recommend resolution of moderate to complex work assignments.
• Contribute to the development and implementation of processes to ensure the quality of processing and integrity of the financial accounting system.
• Review accuracy of invoices that are loadedinto the scanning workflow OCR (DocuWare)systemand export invoices into Oracle software.
• Codeinvoicestogeneralledgeraccount via data entry and OCR (DocuWare software).
• Learn all aspects of DocuWare and look for efficiency improvements.
• Analyze and resolve coding errors by identifying trends, opportunities for improvement and inefficiencies using invoice-specific knowledge.
• Research opportunities to reduce manual processing and assist in implementing automation of tasks.
• Preparevendorpayments (ACHand / ormanual checks).
• Reconcilesupplierstatements, researchpast due invoices,request documentationas needed.
• CommunicatewithFranchisesonmissingattachments,duplicatepayments,receiptofinvoicesto be paid, etc.
• Prepareinvoicesforscanningandindexing bythe Imaging department.

Other Duties and Responsibilities

• Must exhibit a high level of ethical and moral conduct while at work or in attendance of any off-site function during work hours or after work hours while representing the Buffalo Rock Company.
• Responsible for continuous self-improvement through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method.

Must successfully complete assigned training curriculum, including but not limited to online and / or facilitated training.

• Ensure that every reasonable precaution is taken to protect the Company from possible damages, theft, or other liabilities.
• Ensure that every reasonable precaution is taken to protect the safety of employee- partners, self, customers, Buffalo Rock property, and customer property.
• Honor and follow through on all business commitments.
• Embody Buffalo Rock’s Purpose of Building brands through legendary service and remarkable people.
• Live Buffalo Rock’s Core Values :

oCommitted to serving our communities.

oCustomer success drives our success.

oIntegrity matters.

oObsessed with continuous improvement.

oWe care for each other.

oWin the day.

Competencies

• AnalyticalSkills -Ability tousethinkingand reasoningtosolve a problem.
• Communication, Oral and Written -Abilitytocommunicateclearly andeffectively.
• DetailOriented Exceptional attention to detail and high level of accuracy.
• Initiative- Ability tomakedecisions ortakeactionstosolveaproblemorreachagoal.
• Organized-Possessingthetraitofbeingorganizedorfollowingasystematicmethodof performing a task.
• Team Oriented Willingness to work with others in department to provide the best possible service.
• Technical Aptitude Ability to utilize technology to streamline processes and enhance workflow capabilities.

Supervisory responsibilities

Work environment

Primarily inside work with most if not all working hours in a close office environment

Physical demands

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs / day)

F (Frequently) Position requires this activity from 33%-66% of the time (2.5 - 5.5+ hrs / day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs / day)

Physical Demands

Lift / Carry

Stand

Walk

Manually Manipulate

Grasp

Reach Outward

Reach Above Shoulder

Speak

Climb

Crawl

Squat or Kneel

Bend

10 lbs. or less

11-20 lbs.

21-50 lbs.

51- lbs.

Over lbs.

Push / Pull

12 lbs. or less

13-25 lbs.

26-40 lbs.

41- lbs.

Required education and experience

• Education :
• High School Diploma or General Education Degree (GED); Required

oAssociate or Bachelor's Degree; Preferred

Experience :

oA minimum of four years of experience as an Accounts Payable Specialist; Required

oAccounts Payable processing experience for an organization with at least employees; Preferred

Computer Skills :

oHigh level of proficiency in Microsoft Office programs including SharePoint, Excel, Outlook and Teams.

oDocument management / workflow automation software experience; Preferred

oOracle AP module experience; Preferred

Affirmative Action / EEO statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic makeup, status as a protected veteran, or any other factor prohibited by applicable law.

Other duties

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described.

It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

This document does not represent a contract of employment, and the company reserves the right to change this job description and / or assign tasks for the employee to perform, as the company may deem appropriate.

I have reviewed this job description, and I can perform the essential functions with or without reasonable accommodation.

Applicant / Employee-Partner Date

Interviewer / Supervisor Date