Job Description :
Pay Range $20hr - $23hr
- Developing and maintaining databases / tracking systems, e.g., tracking the materials received from outside agencies or tracking bureau leave requests.
- Answering the main center phones, taking messages when appropriate and directing incoming calls to the appropriate bureaus.
- Oversee the Executive Deputy Commissioner Clearance (EDCC) process.
- Use the OPCHSM tracking system for those letters that do not go through EDCC process.
- Assign Executive Correspondence (ECUs) in the OPCHSM section of InterTrac.
- Assign Certificate of Needs (CONs).
- Update architect’s spreadsheets in the CONS section in Teams using CONSTANT for the Bureau of Architecture and Engineering Review.
- Update and compile DASNY letters for the Director of the Division of Finance.
- Formatting documents in Microsoft Word, PowerPoint, and Excel as needed.
- Point of contact for setting up web-based meetings, in person meetings, interviews for the Executive Office and the Division of Finance as well as conference calls for staff.
- Administrative functions including the monitoring of shared email accounts and drafting professional responses, answering phones, referring calls, and answering inquiries, maintaining executive calendars.
- The successful candidate should be reliable, dependable, punctual, highly self-motivated, detail oriented and be able to function efficiently and effectively in a fast-paced work environment.
Qualifications :
- Include a High School Diploma (or equivalent).
- 1 year minimum experience working in an office setting; excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook;
the ability to handle multiple, shifting priorities; strong organizational and communication skills (written and verbal).
- Maintain and work with electronic databases and systems.
- Bachelor’s Degree or higher.
- Strong verbal communications skills.
- Ability to handle multiple tasks.
- Good organizational skills and the ability to work independently.
- Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings.
Remote Administrative Assistant (No Experience Required) - Earn $25/hr-$45/hr, Full-Time/Part-Time, Flexible hours
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