Senior Admin Program Coordinator

Job Details

General Notes

Join the team, a highly responsive and knowledgeable crew providing outstanding service for and to the university community.

a branch of the Facilities Operations and Maintenance Division, provides comprehensive maintenance services in support of the University’s operations.

Our teams provide a comprehensive array of qualified services, backed by our licensed and certified technicians, to this end, we offer opportunities for continuing education, as well as various stipends for additional trade licenses.

Our team of trained trade experts are well-matched for the university’s operational and maintenance needs, whether the facility is a brand new laboratory or our iconic Tower.

Our goal is to self-identify operations and maintenance issues long before our clients realize a repair is needed and take a thoughtful approach to using their resources, structuring processes, and providing the best client service and use of university resources.

This goal comes from our sense of ownership and pride in our work.

With this approach in mind, the team is organized into a zone-based structure and employs flexible work hours, data analysis, and technology to meet operational goals.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience.

If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to :

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8% employer matching funds
• Additional Voluntary Retirement Programs : Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin’s libraries and museums with staff ID card
• Free rides on all UT shuttle and Austin CapMetro buses with staff ID card
• For more details, please see : and .

For more information on the Maintenance Operations group, please visit :

Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.

Security sensitive; Criminal background check conducted on selected applicant. Hiring decision is contingent on applicant clearing check.

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.

215. Applications will be reviewed online by the hiring department. This is a 40 hour work week schedule; Monday-Friday, hours to be discussed with supervisor.

Purpose

Responsible for advanced program administration and coordination. Responsible for all phases of program activities, including development, implementation, and assessment of a program or programs.

Responsibilities

• Administer program through coordination of stakeholder activities, routine communication, contract renewals, monitoring budget, forecast budgeting, verification of program compliance and compliance documentation.
• Continually monitor program for improvement opportunities by reviewing program adherence to scope, client needs and department goals.
• Develop metrics to measure program success through adherence to scope, timeliness, budget maintenance and forecasting and customer satisfactions.
• Develop program scope, identify processes, resources, roles and responsibilities, funding and contracts development to meet department needs.
• Document program standard operating procedures, ensure communication to stakeholders and department, ensure easy access to program information.
• Perform research and develop graphs, charts, spreadsheets, correspondence, reports, presentation materials, etc. as requested.
• Provide timely and courteous customer service, keep management, employees and clients up-to-date on current policy, procedures and related official information.

Required Qualifications

Bachelor's degree in a field related to the work to be performed. Five years of experience coordinating or administering a program.

Must have a valid driver's license and an acceptable driving record.

Preferred Qualifications

Master's degree. More than five years of responsible level experience in program administration or program coordination.

Experience with UT systems, programs, software such as FAMIS, DEFINE, WORKQS, WORQSpace, and Tableau. Experience in general building maintenance, operations, building systems, construction process.

Salary Range

$60,000 + depending on qualifications

Working Conditions

Environmental Demands :

• Uniforms and / or personal protection equipment (furnished)
• May work in all weather conditions
• May work in extreme temperatures
• May work around chemical fumes
• May work around standard office conditions
• May work around biohazards
• May work around chemicals
• May work around electrical and mechanical hazards

Physical Tasks :

• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Climbing of stairs
• Climbing of ladders
• Lifting and moving

Additional Working Conditions :

This position and associated job duties have been designated as essential during extraordinary and emergency situations when the university is closed.

Essential personnel must maintain contact with their supervisor and report to work as regularly scheduled unless directed otherwise.

Required to operate an electronic device such as an iPhone, iPad, or laptop / desktop computer to perform and fulfill time reporting and work management requirements.

Work management requirements include receiving work assignments, updating work orders, and other functions as required.

• May be required to work in confined spaces, manholes, tunnels, elevated work, extended shifts including nights, weekends, and holidays.
• Considerable walking, standing, squatting, stooping, and moving of heavy materials and equipment in all weather conditions.
• May be required to use of personal protective equipment (PPE) while performing duties.
• May be exposed to loud noise, high dust and allergen levels.
• May be required to lift up to 50lbs. Often required to twist, grasp, push, pull and bend.
• May be required to operate forklifts, personnel lifts and cranes. Operate job related equipment.
• May be required to perform elevated work. Occasional work from ladders and / or scaffolds.
• May require tuberculosis screening and occasional use of a respirator.
• Drive University vehicles. Maintain acceptable driver rating as established in Policy : UTS157 Section 2.5.4.

Work Shift

40 hours a week, five 8-hour days, or possible four 10-hour days with schedule to be determined with supervisor. Some overtime, evening, weekends, and holidays possible.

Required Materials

• Resume / CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.