Office Administrator

About the Position

The Office Administrator position is responsible for administrative functions related to the site’s communications and financials within the distribution center.

The Office Administrator shall perform other assigned administrative tasks or human resources-related tasks as needed by the DC management team.

Functions

• Greet and assist site visitors, vendors, and guests
• Track and order office supplies
• Sort mail / packages and deliver accordingly
• Prepare outgoing mail / packages
• Prepare and generate customer invoices
• Process all vendor invoices and prepare for payment
• Generate financial and production reports as needed
• Assist, prepare and participate in overall program audits and / or site communication tasks
• Generate and track purchase orders for the facility and complete reports
• Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current
• Create and update daily reports for site leadership
• Data entry into various programs for order processing
• Plan employee events and coordinate meetings as requested by management.
• Update various metric and communication boards
• May also perform HR duties such as onboarding and timekeeping and attendance administration.
• Cross train in other roles for back-up assistance when needed
• Complete misc. tasks and projects as assigned by management

Qualifications

• Highschool Diploma or GED required
• Minimum of two years’ clerical experience
• MS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing ability
• Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization
• Attention to detail and data accuracy
• Ability to read and interpret documents such as safety rules, operating, and maintenance instructions.

Competencies

• Action Oriented Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Collaborates Building partnerships and working collaboratively with other to meet shared objectives.
• Decision Quality Making good and timely decisions that keep the organization moving forward.
• Optimize Work Processes Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Situational Adaptability Adapting approach and demeanor in real time to match the shifting demands of different situations.

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The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job.

Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Kenco is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.