Director of Contracts

Director of Contracts

Job ID :

Location : Main Campus - UCR

Schedule : 8AM - 5PM

Category : Management and Professional

Salary : $90,400 - $169,000

Full / Part Time : Full-time(100%)

Organization : School of Medicine

Department : SOM Finance and Admin Dept

Application Deadline : Open Until Filled

Position Information :

The Director of Contracts leads and manages day-to-day functions of the UCR School of Medicine (SOM) Contracts Department.

This Department primarily negotiates clinical professional services agreements, Graduate Medical Education (GME) and Undergraduate Medical Education (UME) academic affiliations, and payer agreements on behalf of the SOM, UCR Health, and the UCR Medical Group.

The Director serves as a key UCR SOM representative with all internal and external parties in order to timely research and resolve contract-related operational issues and ensure ongoing compliance with applicable UCR SOM and / or UC Office of the President (UCOP) policies.

The incumbent is responsible for sustaining a clear contracting workflow, updating Department procedures and standard contract templates to meet business needs, reviewing all essential contractual supporting documentation, and working closely with Campus Counsel in the review of all contracts.

The incumbent will be responsible for maintaining and reviewing all contract files, including the appropriate supporting documentation submitted by the contract requesting department.

This may include fair market valuations, conflict of interest / business associate / exclusions screenings, insurance certificates, corporation searches, business licenses, etc.

Also, the incumbent will ensure accurate tracking of contract expiration dates, prepare regular contracts status reports for SOM department managers and leadership teams, and address compliance-related issues as needed.

The incumbent must possess very strong working relationships and negotiation skills / techniques, to effectively build and sustain effective collaborative efforts with internal stakeholders and external affiliates.

The full salary range for the Director of Contracts is $90,400 - $169,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and / or collective bargaining agreements, as may be amended from time to time.

Federal, state, or local government directives may impose additional requirements.

Requirements :

Educational Requirements

Bachelor's degree in related area and / or equivalent experience / training.

Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.

Required

Juris Doctor, MBA or masters in healthcare management or related field.

Preferred

An additional four (4) years of specified experience can substitute for the degree requirement.

Required

Experience Requirements

6 - 10 years of related experience.

Required

Experience managing and leading a team with ability to strategize and help establish a vision and collaborative culture within the unit.

Required

Experience working in or with an academic health system, hospital, medical group or health plan settings.

Required

Experience coordinating and administering managed care contracts, conducting negotiations, and overseeing the daily and strategic operations for a contracts management office.

Preferred

ACO (Accountable Care Organization) experience.

Preferred

Special Conditions

Must pass a background check.

Required

Travel

Required

Travel between UCR campus offices, affiliate locations, and for other university related business as necessary.

Required

Minimum Requirements

• Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques.
• Advanced knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
• Advanced written, verbal and interpersonal communications; advanced ability to deal with broad and diverse constituencies with advanced customer service orientation and skills.
• Advanced organizational, presentation and negotiation skills.
• Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills.
• Advanced knowledge and understanding of specific contracting assignments.
• Ability to educate and train diverse teams in the understanding of the SOM contracting workflow and process.

Preferred Qualifications

• Advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices.
• Knowledge in the healthcare contracting and environment - medical terminology.
• Possess strong team collaboration skills.

Additional Information :

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California;

the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture.

UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation.
• Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity / Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit : Employee Benefits Overview

Job Description Details :

General Information

Job Title

CONTRACT ADM 4

Job Code

000345

Grade

Department Head

Maria Aldana

Supervisor

Maria Aldana

Positions Directly Supervised

Job Code Title FTE

• 006531 REGULATORY AND COMPLIANCE HC SPEC 4 0.4
• 007380 CONTRACT ADM 3 1
• 004263 ADMIN OFCR 2 CX 0.5

Generic Scope

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure.

May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope

Uses advanced contract administration skills to draft and issue highly complex or customized contracts. Provides consultation, advice on drafting complex contracts and assistance in the interpretation of contract language, which may include consultation with General Counsel, and guidance from University policies and procedures.

Department Custom Scope

The Director of Contracts leads and manages day-to-day functions of the UCR School of Medicine (SOM) Contracts Department.

This Department primarily negotiates clinical professional services agreements, Graduate Medical Education (GME) and Undergraduate Medical Education (UME) academic affiliations, and payer agreements on behalf of the SOM, UCR Health, and the UCR Medical Group.

The Director serves as a key UCR SOM representative with all internal and external parties in order to timely research and resolve contract-related operational issues and ensure ongoing compliance with applicable UCR SOM and / or UC Office of the President (UCOP) policies.

The incumbent is responsible for sustaining a clear contracting workflow, updating Department procedures and standard contract templates to meet business needs, reviewing all essential contractual supporting documentation, and working closely with Campus Counsel in the review of all contracts.

The incumbent will be responsible for maintaining and reviewing all contract files, including the appropriate supporting documentation submitted by the contract requesting department.

This may include fair market valuations, conflict of interest / business associate / exclusions screenings, insurance certificates, corporation searches, business licenses, etc.

Also, the incumbent will ensure accurate tracking of contract expiration dates, prepare regular contracts status reports for SOM department managers and leadership teams, and address compliance-related issues as needed.

The incumbent must possess very strong working relationships and negotiation skills / techniques, to effectively build and sustain effective collaborative efforts with internal stakeholders and external affiliates.

Key Responsibilities :

Prepares and executes highly complex contract documents. Effectively reviews and analyzes all contractual data and supporting documentation essential to the development of contract negotiation strategies that meet the needs of the organization.

Negotiates professional service agreements with clinical affiliates, other health care entities such as hospitals, including development of contract language and rates.

This may include the educational or clinical services of UCR's faculty for on-call services, medical directorships and / or clinical care services.

Negotiates educational affiliation agreements for undergraduate (UME) and graduate medical education (GME) arrangements.

Works closely with UCR Health leadership in the review payer contracts, including timely review and updates of existing arrangements.

Leads contracting response to RFPs that SOM departments or UCR Health may wish to pursue.

Counsels departments in the execution of highly complex, specialized agreements and provides appropriate business, policy and legal review.

Track all SOM educational and clinical agreements in consultation with SOM, UCR, UCOP, and SOM / UCR compliance. Develop master affiliation agreement templates and all affiliation agreements for the SOM to provide services to other healthcare entities and for our students / residents to complete their clinical rotations.

Effectively monitors all contracts to determine continued sustainability and contractual accuracy, in order to advise departments during the preparation of proposals for contract renewals.

Coordinates with other Departments, such as Business Operations and Accounts Receivable to improve coordination across internal stakeholders.

Responsible for training all SOM constituents on the Contracts renewal and execution process, including the development of relevant training materials, presentations, etc.

• Drafts complex or highly specialized exceptions to agreement terms and conditions as required by organization guidelines, rules, regulations, etc.
• Prepares and issues appropriate agreement to contractor. May participate in contractor selection process in accordance with relevant policies, rules and regulations, etc.

As applicable, ensures business associate agreements (BAA) are in place to comply with Health Insurance Portability and Accountability Act (HIPAA).

• Serves as a key player and resource for contracts outside of SOM with healthcare components.
• Consults with relevant staff to draft appropriate master consulting agreements as required. Periodically draft and / or review contracts with vendors for consulting services and building space leases.

Always ensure that records of discussions and agreements are maintained completely and accurately. Serves as the lead in preparing these master agreements and contracts.

Draft service contracts for physicians and providers to act as expert witnesses in litigation and determining patient fitness for duty.

• Determines appropriate insurance coverage and ensures that contractors have required coverage, documented through correctly completed insurance certificates.
• As required, coordinates and ensures the execution of the agreement for the Regents.
• Maintains the contract database with electronic summary of terms with all pertinent contract elements. Designs, and sustains regular contacts status reports that are disseminated to SOM departments and / or leadership team.
• Investigates, qualifies and selects contractor sources, and recommends additional bidders to ensure competition.
• May draft and issue Work Authorizations for the award of specific work to contractors against appropriate master agreements.

To apply, visit https : / / jobsportal.ucr.edu / jobs / 33785477

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