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Legal Assistant
Legal AssistantPorzio Bromberg & Newman • Morristown, NJ, US
Legal Assistant

Legal Assistant

Porzio Bromberg & Newman • Morristown, NJ, US
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Job Description

Job Description

Porzio, Bromberg & Newman, P.C. ("Porzio"), a mid-sized law firm headquartered in Morristown, NJ, is seeking a detail-oriented and proactive Legal Assistant to support three attorneys specializing in estate planning, tax law, business planning, estate litigation, probate, guardianship, and trust and estate administration. This role provides a unique opportunity to work in a client-centric environment with a focus on efficiency, technology, and professional growth.

Essential Functions

  • Manage attorney schedules and coordinate client meetings.
  • Oversee the client intake process, including communications, conflict checks, and internal file setup.
  • Handle incoming and outgoing correspondence with professionalism.
  • Maintain and organize client files and documents, ensuring efficient record management.
  • Assist with billing and invoicing processes.
  • Provide general administrative support to the legal team.
  • Handle client inquiries and provide excellent customer service.
  • Utilize and maintain efficient office systems and processes.

What We’re Looking For

We seek a candidate who embodies the following traits :

  • Detail-Oriented : You can handle numerous details accurately and efficiently, particularly in legal documentation and client file management.
  • Proactive Problem Solver : Anticipates issues and takes initiative to resolve them, ensuring smooth administrative operations.
  • Tech-Savvy : Comfortable learning and utilizing technology, including AI-assisted tools for workflow optimization.
  • Strong Communicator : Excellent verbal and written communication skills, essential for client interactions and team coordination.
  • Organized and Efficient : Exceptional time management skills to prioritize tasks and meet deadlines.
  • Adaptable and Flexible : Thrives in a dynamic work environment with evolving responsibilities.
  • Client-Focused : Demonstrates professionalism and empathy, enhancing the client experience.
  • Team-Oriented : Works collaboratively to support attorneys, paralegals, and other team members.
  • Experience & Key Skills

  • Experience : Minimum experience of two years as a legal assistant or equivalent.
  • Time Management and Scheduling : Skilled at managing complex schedules and coordinating team needs.
  • Document and File Management : Proficient in electronic document organization and retrieval.
  • Knowledge of Legal Processes : Familiar with legal administrative tasks such as intake, conflict checks; state and federal court and administrative agency rules, procedures and deadlines.
  • Billing and Invoicing : Experience with billing procedures and software.
  • Problem-Solving : Able to address administrative challenges and suggest improvements.
  • Software Proficiency : Comfortable with Microsoft Office Suite, Outlook, CRM tools, and ideally AI tools.
  • Adaptability to Workflow Tools : Experience with electronic filing and workflow systems for optimal efficiency.
  • Certificates : Notary certification is helpful, but not required.
  • The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.
  • Porzio Bromberg & Newman, P.C. is an equal opportunity employer – women and minorities are encouraged to apply.

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    Legal Assistant • Morristown, NJ, US

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