Description
KEY RESPONSIBILITIES
Invoice Processing
- Review and verify invoices for accuracy and proper authorization, with a focus on media buys, production costs, and other advertising-related expenses.
- Enter invoices into the accounting system and ensure correct coding to general ledger accounts.
- Match invoices with purchase orders and contracts.
Payment Processing
- Prepare and process electronic transfers, ACH payments, and check runs.
- Ensure timely payment of vendor invoices, including freelance talent, production vendors, and media partners.
- Maintain the accounts payable aging report and prioritize payments accordingly
Vendor Relations
- Communicate with vendors to resolve invoice discrepancies and payment issues, particularly those in the media and advertising space.
- Respond to vendor inquiries in a timely and professional manner.
- Maintain positive relationships with vendors and internal stakeholders, including the creative, production, and media planning teams
Record Keeping and Reporting
- Maintain accurate and organized accounts payable files and records, with a focus on project-specific expenses.
- Assist with month-end and year-end closing processes, including account reconciliations.
- Prepare and distribute accounts payable reports as needed, with insights on project budget tracking.
Compliance and Process Improvement
- Ensure compliance with company policies, procedures, and relevant regulations.
- Identify opportunities for process improvements and assist in implementing best practices.
- Assist in developing and updating accounts payable policies and procedures.
QUALIFICATIONS
Education
AA degree in Accounting, Finance, or related field preferred
Experience
- Minimum of 2 years of experience in accounts payable or a related financial role, preferably in the advertising or media industry.
- Experience with accounting software and ERP systems (e.g., Acumatica, SAP, Oracle).
Skills and Abilities
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills
- Proficient in Excel
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Problem-solving skills and ability to handle multiple tasks in a fast-paced environment
- Familiarity with advertising and entertainment industry terms and processes is a plus
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