Insurance Customer Service Specialist

Job Description

Executive Assistant to the Dean of Dental Medicine

$22.00 / hr.-$23.00hr.

Monday- Friday 8 : 00 am to 5 : 00 pm

South Jordan, UT

Job Su mm ar y

The Executive Assistant is responsible for providing clerical, administrative, and project support to the Dean for the College of Dental Medicine, South Jordan Campus, overseeing and supporting all organizational duties and ensuring that the office is operating smoothly and efficiently.

They will also manage and distrube a weekly update to the college such as list of new employees, contruction updates CODM Community-based projects and reconcile all monthly card charges for the Dean’s office, Associate Dean’s, and Assistant Dean’s offices.

Duties and R espons i b iliti e s (Essential Functions)

• Provide operational and administrative support to the Dean as needed
• Responsible for meticulous calendar management, including scheduling appointments, office meetings, booking conference rooms and classrooms for events, and communicating with multiple parties to schedule events
• Develop and disseminate a weekly update to the CODM
• Set-up Lunch an learns, speaker and student attendance
• Administer, manage, and reconcile card charges made to the College of Dental Medicine purchase card used by academic, research, and administration offices, and ensure expenses are entered in Concur in a timely manner
• Process invoices in Concur or complete check requests for consultants, donations, university dues, deans’ professional dues, banquets, etc.
• Prepare and confirm travel and accommodation arrangements and prepare reimbursement documents quickly and accurately for employees and visitors.
• Assist in organizing and preparing documents for the College of Dental Accreditation (CODA)
• Serve as a key point of contact for College of Dental Medicine with other college units and personnel, including Accounts Payable, Facilities, IT, Marketing, etc.
• Interact professionally with all levels of employees, partners, and visitors
• Regular attendance is an essential function of the job
• Reliable and timely with the expectation of 40+hours per week.
• May be required to perform other duties as assigned.

Knowledge, Sk ill s, and Abilities

Individual must possess the knowledge and following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities :

• High level of respect, integrity, professionalism, and confidentiality
• Outstanding organizational skills and meticulous attention to detail
• Ability to prioritize tasks and execute multiple projects simultaneously
• Ability to work independently with minimal supervision
• Flexible and able to meet changing work needs and demands
• Proficient with Microsoft Office, including Word, Excel, and PowerPoint; Google Suite, including Gmail, Drive, Docs, Sheets, and Forms.
• Excellent time management skills
• Self-directed and able to take initiative

PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class.

All applicants applying for U.S. job openings must be authorized to work in the United States.