Attendance Clerk, High School
Position Type :
Para - Clerical / Paraprofessional Clerical
Date Posted : 4 / 30 / 2024
4 / 30 / 2024
Location :
J. Frank Dobie High School
JOB TITLE : Attendance Clerk, High School
DUTY DAYS : 190
PAY GRADE : C04
SALARY SCHEDULE : Click for Salary Schedule
Primary Purpose :
Maintain attendance records on the district's computer system and other records related to student enrollment.
Qualifications :
Education / Certification
High School Diploma or GED
Special Knowledge / Skills :
- Proficient typing skills, ability to operate a personal and district computer system, and related software
- Ability to communicate clearly and concisely both orally and in writing.
- Ability to organize multiple types of documents.
- Ability to perform duties with awareness of all district requirements and Board of Education policies.
- Ability to develop effective working relationships with students, staff, and the school community.
Experience :
Entry level skills in typing, grammar, spelling and math; one to two years as an Attendance Clerk preferred.
Major Resonsibilitities and Duties :
- Make and receive telephone calls.
- Enter student attendance records and exemptions into the computer on a daily basis.
- Respond to inquiries from students, teachers, and parents regarding attendance rules, absences, and enrollment status.
- Compile and submit a variety of daily, weekly, monthly, and year end reports as required
- Work with truant / attendance officer concerning truancy, excessive absences, address verification, etc.
- Prepare attendance sheets
- Type, prepare, distribute, file records / reports, correspondence etc. related to attendance
- Correct attendance discrepancies.
- Maintain files of waiver of student tuition, and transfers.
- Issue proof of enrollment documents.
- Assist with receiving visitors and direct them to the proper party.
- Distribute attendance materials and documents to faculty.
- Contact parents concerning absences.
- Perform other duties as assigned.
Working Conditions : Mental Demands :
Mental Demands :
Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data;
coordinate district functions.
Physical Demands / Environmental Factors :
Frequent prolonged and irregular hours; Repetitive hand motions; prolonged use of computer; steady phone interactions; moderate standing, walking, and bending.
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