Ops Administrative Assistant I

Job Details

Description

MUST have recent manufacturing admin experience to be considered.

Position Overview

The Administrative Assistant will work under general supervision and on own initiative. Perform standard and advanced secretarial work to support department heads.

Position requires superior administrative and organizational skills, a thorough knowledge of practices and procedures of the function, company policies and procedures.

Essential Job Functions :

• Provide administrative and clerical support to department heads.
• Ensure employee time reports are correct, have appropriate approval and are submitted to payroll department.
• Track employee attendance.
• Assist in scheduling and making logistics arrangements for meetings and events.
• Process documents to update and maintain files and records.
• Coordinate and assemble sales packets.
• Assists Office Manager with scheduling general office / building maintenance.
• Order and maintain office and kitchen supplies.
• Make travel arrangements, when required.
• Greets and escorts visitors; informs visitors of basic safety guidelines.
• Instruct applicants on the on-line application process.
• Answer and directing calls to appropriate parties, taking messages.
• Open, sorting, and distributing correspondence, including email, faxes, and regular mail.
• Coordinate safety activities and maintain safety matrix and files.
• Other tasks as assigned.

Basic Qualifications :

• 3-5 years of recent manufacturing administrative experience.
• Proficient in the latest versions of MS Office : Word, Excel, Power Point and SyteLine.
• Must possess interpersonal skills.
• All candidates must be authorized to work in the United States without company sponsorship.

Job Title : Administrative Assistant I

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand, sit and / or walk on a hard surface as well as safely bend, stoop, reach, climb steps.
• Lift up to 25 pounds.
• Vision abilities required : close vision, peripheral vision, depth perception, and the ability to adjust focus. Vision to accurately read all related distribution documents and computer monitor screens.

Position Criteria :

• Must possess good written / oral communication skills.
• Must be able to work in a fast pace environment and multitask.
• Must be able to learn quick internal processes.
• Must be able to recognize and treat information with required appropriate confidentiality.
• Ability to work independently, prioritize messages and tasks.
• Must have strong ability to analyze data by critical thinking.
• Must have strong interpersonal skills and able to function as a strong team player.
• Must be dependable, highly motivated, and self-directed; able to work effectively with little supervision.
• Must be process oriented, able to prioritize, organize and work on multiple task, projects simultaneously.
• Must be able and willing to work hours beyond the standard work week schedule when needed.

Cimarron Energy is an Equal Opportunity Employer. Cimarron is committed to ensuring equal employment opportunities for all job applicants and employees.

Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Qualifications

MUST have recent manufacturing admin experience to be considered.

Position Overview

The Administrative Assistant will work under general supervision and on own initiative. Perform standard and advanced secretarial work to support department heads.

Position requires superior administrative and organizational skills, a thorough knowledge of practices and procedures of the function, company policies and procedures.

Essential Job Functions :

• Provide administrative and clerical support to department heads.
• Ensure employee time reports are correct, have appropriate approval and are submitted to payroll department.
• Track employee attendance.
• Assist in scheduling and making logistics arrangements for meetings and events.
• Process documents to update and maintain files and records.
• Coordinate and assemble sales packets.
• Assists Office Manager with scheduling general office / building maintenance.
• Order and maintain office and kitchen supplies.
• Make travel arrangements, when required.
• Greets and escorts visitors; informs visitors of basic safety guidelines.
• Instruct applicants on the on-line application process.
• Answer and directing calls to appropriate parties, taking messages.
• Open, sorting, and distributing correspondence, including email, faxes, and regular mail.
• Coordinate safety activities and maintain safety matrix and files.
• Other tasks as assigned.

Basic Qualifications :

• 3-5 years of recent manufacturing administrative experience.
• Proficient in the latest versions of MS Office : Word, Excel, Power Point and SyteLine.
• Must possess interpersonal skills.
• All candidates must be authorized to work in the United States without company sponsorship.

Job Title : Administrative Assistant I

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand, sit and / or walk on a hard surface as well as safely bend, stoop, reach, climb steps.
• Lift up to 25 pounds.
• Vision abilities required : close vision, peripheral vision, depth perception, and the ability to adjust focus. Vision to accurately read all related distribution documents and computer monitor screens.

Position Criteria :

• Must possess good written / oral communication skills.
• Must be able to work in a fast pace environment and multitask.
• Must be able to learn quick internal processes.
• Must be able to recognize and treat information with required appropriate confidentiality.
• Ability to work independently, prioritize messages and tasks.
• Must have strong ability to analyze data by critical thinking.
• Must have strong interpersonal skills and able to function as a strong team player.
• Must be dependable, highly motivated, and self-directed; able to work effectively with little supervision.
• Must be process oriented, able to prioritize, organize and work on multiple task, projects simultaneously.
• Must be able and willing to work hours beyond the standard work week schedule when needed.

Cimarron Energy is an Equal Opportunity Employer. Cimarron is committed to ensuring equal employment opportunities for all job applicants and employees.

Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any status protected by law.